Customer Service Coordinator

Cargotec Corporation; United Kingdom; On-site; GBP 30,000 - 38,000; Full time

Job summary

Hiab, a global provider of smart on-road load-handling solutions, is seeking a Customer Service Coordinator in Uphall, Scotland. The role focuses on optimising service scheduling, managing work orders, and balancing customer requirements with technician availability and operational constraints.

The position is hybrid and requires proactive customer communication, collaboration with service teams, and effective management of quotes, invoices and lifecycle opportunities to drive service adoption

Qualifications

• Strong focus on customer service and professionalism.
• Able to work independently and in a team.
• Capable of handling multiple priorities in a fast-paced environment.
• Able to articulate the value of services in customer interactions.
• Collaborative with cross-functional teams.
• Excellent written and verbal communication skills.
• Solid IT skills and ability to learn new systems.

Responsibilities

• Communicate proactively with customers to understand needs and resolve issues.
• Coordinate with service teams and partners to enable planning and delivery within lead times and standards.
• Plan service activities to ensure efficient delivery with regard to time, competencies and prep needs.
• Create, assign, monitor and close work orders with accurate information in the system.
• Prioritise and reallocate resources to manage emergencies and issues.
• Support spare parts planning and order coordination for service readiness.
• Prepare, issue and follow up quotes, estimates and invoices for chargeable work.
• Ensure timely reporting of completed activities in collaboration with technicians.
• Support timely invoicing and reduce work-in-progress.
• Ensure accuracy of technician time sheets and data quality.
• Drive lifecycle activation by communicating service value and promoting ProCare solutions.

Skills

Customer service mindset

Communication skills

Team collaboration

Multi-tasking

IT literacy

Tools

SAP

Salesforce

Job description

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Hiab is the pioneer in smart and sustainable on road load handling solutions. We believe in more than just work — we believe in making a difference for our customers to building a better tomorrow.

Your mission

Customer Service Coordinator is responsible for optimising the service scheduling and managing work orders by balancing customer requirements, technician availability, and operational constraints. He/she delivers a consistently high level of proactive customer service and ensures efficient workforce utilisation through effective planning, while adapting quickly to unexpected issues. Customer Service Coordinator also communicates the value of Hiab’s service offerings during customer interactions to drive service adoption and increase service sales.

This position is based in Uphall, Scotland and is on a hybrid working model.

Key responsibilities

• Communicate proactively and professionally with customers to understand their needs, identify potential issues, and ensure timely resolution
• Collaborate closely with internal colleagues, Hiab’s service center/field service teams, and external service partners to enable streamlined planning and delivery in line with agreed service lead times and quality standards
• Schedule and plan service activities to ensure efficient and timely service delivery, with a strong understanding of different service tasks and their impact on time requirements, competencies, and preparation needs
• Create, assign, monitor, and close work orders, ensuring all relevant and accurate information is recorded in the system
• Manage unexpected issues and respond to emergencies by effectively prioritising, reallocating, and adjusting tasks or resources as required.
• Support service preparation through effective spare parts planning and coordination of required orders
• Prepare, issue, and actively follow up quotes, estimates, and invoices for chargeable service work
• Ensure high quality and timely customer reporting of completed service activities, in collaboration with service technicians
• Ensure timely invoicing of completed chargeable service work and support the reduction of WIP
• Ensure accuracy and quality of service technician time sheet reporting
• Drive lifecycle activation to support business growth and customer retention by communicating the value of Hiab’s services during customer interactions, following up on lifecycle opportunities, and promoting and offering ProCare solutions.

What we are looking for

• Strong customer orientation and professionalism
• Ability work individually and as part of a team
• Ability to manage multiple priorities and remain focused in fast paced environment
• Ability to communicate the value of services to customers during service interactions
• Collaborative way of working with cross functional teams
• Excellent written and verbal communication skills.
• Good level of IT skills (SAP, Salerforce) and capability to learn new systems and tools

What we offer

We offer you a position in a global organisation where you are challenged with interesting and diverse tasks. These tasks will provide a great opportunity for you to grow professionally, gain insights into worldwide supply chains and build your corporate network.

We Are Hiab Hiab (Nasdaq Helsinki: HIAB) is a leading provider of smart and sustainable on road load-handling solutions, committed to delivering the best customer experience every day with the most engaged people and partners. As the industry pioneer, Hiab continues to make on road load-handling smarter, safer and more sustainable to build a better tomorrow.