CSPO Team Administrator

Sussexcommunity; Worthing; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading community trust is seeking a Team Administrator to provide high-quality administrative support across a diverse directorate. The role involves building relationships, coordinating processes, and ensuring efficient service delivery while working in a supportive and innovative team environment.

Qualifications

• Experience of a range of secretarial procedures.
• Significant experience of working as an administrator or secretary.
• Experience of supervising others.

Responsibilities

• Building strong relationships across the directorate.
• Co-ordinating and implementing processes for the senior leadership team.
• Diary management and minute taking.

Skills

Communication

Organisational skills

IT skills

Teamwork

Education

NVQ 3 in Business & Administration

Good standard of secondary education; GCSE at Grade C or above

Tools

MS Teams

Word

Excel

Powerpoint

Job description

• Looking for an exciting career in admin where you will be supported to reach your full potential
• A good communicator, working in a diverse but exciting directorate which is driving new innovation forward in the Trust.
• Organised and work well within a team?
• Have sound IT/administration skills (Word, Excel, Powerpoint)
• Able to maintain a calm approach under pressure?

If so we would love to hear from you. You may be the applicant we are looking for in the rare and exciting role of Team Administrator working across a diverse and varied directorate.

You would be joining a friendly, innovative and supportive multi-disciplinary team, dedicated to providing a high-quality service to innovate, transform, improve the best possible outcomes for the people that the Trust services. The role entails building excellent relationships and providing co-ordinated, responsive and flexible administrative support. Also vital to the role is the ability to maintain an enthusiastic empathic approach and a desire to make a difference.

Main duties of the job

We are looking for highly skilled workers who are interested in working for Sussex Partnership NHS Foundation Trust.

This role will work closely with the Business Manager supporting the Chief Strategy and Partnerships Officer as well as working across the directorate working with the senior leadership team across a number of diverse teams driving innovation forward.

• Building strong relationships across the directorate as well as with internal and external stakeholders.
• Co-ordinating and implementing processes to ensure the senior leadership team are provided with a highly efficient, productive and supportive administrative service.
• Leading by example, setting expectations regarding levels of customer service, ensuring admin colleagues understand and maintain these.
• Ensuring administration is carried out in line with Trust policy and standard operating procedures
• Working collectively within a team but also demonstrating skills of assertiveness, a self-starter, who is able to work under pressure, prioritising demands directorate-wide.
• Supporting with general admin duties as required demonstrating initiative to prioritise competing demands within set timescales.
• Diary management which can be complex and challenging.
• Minute taking, preparing Agendas and documents as needed.
• Computer literate - Ability to use MS Teams suite of software applications.
• To provide and obtain reports and data as required.

About us

Once you have completed our thorough induction and training programme, you will be provided with the autonomy to work independently and complete your role to the best of your ability. You will receive excellent supervision and support and we are committed to staff professional development and encourage in-house training opportunities.

The Chief Strategies and Partnerships Directorate is innovative and forward focussed providing varied and diverse services across the Project Management Office, Digital Teams, Charity, Specialist Provider Collaboratives implementing change and transformation to deliver the best possible outcomes for the patients the Trust serves as part of Sussex Partnership NHS Foundation Trust.

Administrative services within our teams are crucial to the success of the delivery of our services and we rely heavily on the support and creativity of our administrative colleagues. You will be joining a supportive and innovative team where administrative input is highly regarded and appreciated.

Job responsibilities

For detailed information about the role, please refer to the attached job description and person specification.

Person Specification

Qualifications

• NVQ 3 in Business & Administration or evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

• Significant experience of a range of secretarial procedures
• Significant experience of working as an administrator or secretary
• Experience of office and resource management
• Experience of supervising others
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of generating own correspondence
• Experience of working as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.