Trainee People Team Administrator

PURPLE; London; On-site; GBP 28,000; Full time

Job summary

PURPLE, a leading global lifestyle communications agency, is seeking a Trainee People Team Administrator in London. This entry-level role involves supporting recruitment, payroll, and administrative functions for a diverse team. Ideal candidates will possess strong organizational and communication skills, with a passion for HR and employee support.

Qualifications

• Excellent organizational skills with attention to detail.
• Proficient in HR systems, ideally HiBob.
• Strong verbal and written communication skills.

Responsibilities

• Assist with managing the recruitment process, including preparing job adverts and screening applications.
• Coordinate UK payroll processing and assist with day-to-day People Team administration.
• Support the Intern Programme in the US and UK.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Proactive mindset

Tools

HiBob

Excel

PowerPoint

Job description

Application Deadline: 28 May 2025

Department: People Team

Location: PURPLE London

Compensation: £27,500 / year

Description

As a Trainee People Team Administrator, you will work closely with and support our global teams in APAC, the US, and UK by providing full-cycle support for a team of 210 people. Your role will give you comprehensive insight and training in supporting a global team, focusing on administration, payroll, learning & development, and talent acquisition. This role is integral to supporting recruiting functions and contributes to the team's success by ensuring a high-quality candidate experience, providing administrative support, and delivering operational excellence.

Key Responsibilities

1. Assist with managing the recruitment process, including preparing job adverts, advertising roles, screening applications, and liaising with candidates.
2. Coordinate data for special projects such as salary & benefits benchmarking and streamlining job descriptions.
3. Assist with UK payroll processing.
4. Coordinate global learning & development programmes.
5. Assist with day-to-day People Team administration.
6. Coordinate recruitment referencing.
7. Prepare weekly People Team reports.
8. Coordinate global organisation charts.
9. Assist in managing the company career page and LinkedIn Recruiter account.
10. Support the Intern Programme in the US and UK.
11. Oversee the ATS system to ensure content and data are up-to-date.
12. Assist with job posting and advertisement processes.
13. Screen applications and select qualified candidates for entry-level roles and internships.
14. Schedule interviews and oversee the preparation of interview questions and other hiring materials.
15. Address day-to-day HR queries.
16. Maintain employee information with 100% accuracy for payroll processing.
17. Manage onboarding and offboarding processes.

Skills, Knowledge, and Expertise

1. Excellent organizational skills with attention to detail.
2. Proficiency with HR systems, ideally HiBob.
3. Solution-oriented mindset.
4. Maintain confidentiality at all times.
5. Ability to work effectively in a fast-paced environment.
6. Passionate about supporting employees to thrive.
7. Proficient in Excel, PowerPoint, and related tools.
8. Interest in diversity, equity, and inclusion is a plus.
9. Interest in the creative sector, fashion, or public relations is desirable.
10. Excellent verbal and written communication skills.
11. Proactive, independent, and able to take initiative.
12. Strong time management skills with a proven ability to meet deadlines.

Why PURPLE?

PURPLE is a global lifestyle communications agency with offices in London, New York, Los Angeles, Miami, Hong Kong, and Singapore. For over two decades, PURPLE has led in culturally connected, results-driven brand communications. Our diverse, cross-generational team leverages extensive international networks to connect people and brands, develop strategies, and drive commercial success.

Our in-house talent excels in delivering bespoke, non-traditional, and often provocative earned media campaigns across luxury and creative industries. We offer integrated services in Communications, Events, Social Media, Partnerships, and VIP & Talent, continuously innovating within the luxury space.