Crewing Coordinator

ROVOP; Westhill; On-site; GBP 28,000 - 42,000; Full time

Job summary

ROVOP, a global subsea robotics specialist, seeks a Crewing Coordinator based in Aberdeen to manage offshore crew logistics and rotations, coordinating with project managers and scheduling travel.

You will handle visas, flights, accommodation, payroll queries, and training coordination, contributing to efficient operations and timely project delivery.

Applicants should have crewing or logistics experience in a service culture, be PC literate with MS Office, and work well in a collaborative team.

Qualifications

• Previous crewing or logistics experience in a service company culture.
• Experience delivering to schedule-driven targets and deadlines.
• Proficient PC skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience handling ad hoc offshore work is desirable.

Responsibilities

• Coordinate offshore personnel scheduling and crew changes.
• Select and allocate suitable personnel with Project Managers.
• Facilitate visa requirements with external providers.
• Arrange travel: flights, accommodation, and other logistics.
• Track personnel movements for mobilisations and rotations.
• Handle payroll queries and related inquiries.
• Assist Projects Managers to ensure efficient project delivery.
• Support PPE and kit organisation for offshore personnel.
• Prepare travel letters and project information for assignments.
• Assist with preparation of regular monthly invoices.
• Coordinate staff certification (medicals, safety training) with HR & Training.
• Assist with client documentation (LOIs, etc.).
• Participate in On-Call rota and provide department support.

Skills

Scheduling

Logistics coordination

MS Office

Communication skills

Teamwork

Tools

Microsoft Office

Job description

ROVOP is a Global ROV specialist with an unrivalled track record of reliability and a technologically advanced fleet of subsea remotely operated vehicles. We have years of specialist experience and are able to combine the innovation and commercial agility required in today’s challenging market environment. The ROVOP service offering improves the reliability and operational efficiency of your subsea operations, mitigating risk, optimising performance and creating value, while always ensuring the highest levels of quality and safety.

Our commitment to personnel training and development makes ROVOP the ideal place for talented individuals to come and work, learn and develop their careers. We support everyone’s continual professional development in line with personal aspirations.

We provide a competitive rewards package and a friendly, open and performance orientated team environment, making ROVOP a great place to work. We are always interested in hearing from driven and enthusiastic people who want to be part of a fast growing, specialist subsea robotics company.

Role Summary

The Crewing Coordinator to be based in our Aberdeen office will be responsible for all aspects of ROV crewing and logistics as per project allocation. In addition, you will also assist in other tasks as directed to ensure the Operations department runs efficiently.

Key duties and responsibilities to include, but are not limited to:

• Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes
• Selection and allocation of suitable personnel in liaison with the Project Managers of offshorepersonnel
• Facilitate Visa requirements, with external providers
• Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation andorganising any other logistical requirements
• Track all personnel movements for project mobilisation and crew changes, keep all personnel notifiedof mobilisation dates, rotations, base working, and training days
• Deal with any associated payroll queries and re-directing queries as necessary
• Assist Project Managers in ensuring the efficient delivery of projects
• When required; assist with the Organisation of PPE and kit requirements for offshore personnel
• Prepare project assignment notes, travel letters and any other travel or project information
• Assist with the preparation of regular monthly invoices
• Coordinate project and client specific personnel certification e.g., medicals and safety training, withthe HR & Training and competence team
• Support and apply for any client required documentation - i.e., LOI's etc.
• Participate in the department & emergency On-Call response rota
• Any other support required within the operations team.

About You

You should have previous working experience in a similar role and experience within a "service company" culture. Additionally, you should have experience of contributing to a team and delivery against schedule driven targets and deadlines.

You must be PC literate with proven experience and knowledge of Microsoft Office Packages including Word, Excel, Power Point and Outlook.

Experience of dealing with ad hoc offshore work is desirable.

Personal attributes

The candidate should be personable and able to engage support and co-operation at all levels. With good communication, organisational skills and Presentation skills.