Crew Training Planner and Administrator

2Excel; Doncaster; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Group Life Insurance

Private Health Care

Employee Wellbeing (EAP)

Generous holiday allowance

Job summary

2Excel Aviation Ltd is actively seeking a Crew Training Planner and Administrator to join our team in Doncaster. You will report to the Crew Training Supervisor and support day-to-day activities within the training team.

Responsibilities include scheduling training, tracking expiries, creating Centrik records and LEON profiles, coordinating flight training events, and booking examinations. Strong organisation and IT skills are essential for success.

Qualifications

• Strong proven administrative, coordination and organisational skills with the ability to manage multiple tasks and deadlines.
• Good communication skills, efficiently providing both written and verbal communications across the company.
• Strong attention to detail and accurate record keeping abilities.
• Excellent interpersonal skills with the confidence to build credible, trusting relationships within and outside the Training department.
• Self-motivated, proactive and keen to learn and develop.
• Excellent IT literacy and capable user of Microsoft Office Suite (Teams, Excel, PowerPoint).

Responsibilities

• Programming of all training, checking and recurrent requirements with the respective departmental crewing team.
• Monitor crew expiries and update data entry in Leon/Centrik following training.
• Assess training requirements for new joiners and create initial training plan in Centrik.
• Provide training folders for new crew including Centrik training records and LEON profiles.
• Coordinate flight training events with instructors and aircraft allocation.
• Book flight examinations (LPC/OPC/IR/Line Checks) and update crew records.
• Schedule cost-effective flight simulator training in liaison with Fleet Captains/Lead Pilots.
• Plan and book recurrent ground training with internal and external providers and candidates.
• Book recurrent groundschool sessions with Fleet Captains for each fleet.
• Roster crew specifically managed by Training and arrange travel/HOTAC.
• Provide training forms and ensure timely submission to Head of Training for sign-off.
• Maintain flight and cabin crew training records (hard copy and electronic) ensuring timely processing.

Skills

Administrative skills

Coordination

Organisational skills

Communication skills

Interpersonal skills

Attention to detail

Self-motivated

Proactive

Team collaboration

Tools

MS Office

Microsoft Teams

Microsoft Excel

PowerPoint

Centrik

LEON

Job description

Crew Training Planner and Administrator

FT Mon - Fri

Doncaster

2Excel Aviation Ltd is an industry leader in specialised and innovative solutions for aviation's most complex challenges.

About the Role:

We are currently seeking a Crew Training Planner and Administrator to join our friendly and exceptionally talented Team. Reporting to the Crew Training Supervisor you will assist in the day to day duties of the training team.

The role's key responsibilities will include but not be limited to:

• Programming of all training, checking and recurrent requirements in coordination with the respective departmental crewing team.
• Monitoring crew expiries and notification of crew ahead of expiry, ensuring all systems are updated accurately as required following training. Control of the integrity of data input into Leon/Centrik.
• Assessment of training requirements (in conjunction with Crew Training Supervisor / Fleet Captains) for new joiners, devising the initial training plan and initialisation of a new Centrik training workflow. Updating the training workflow when training items are completed and keeping the Crew Training Supervisor/Head of Training updated on progress.
• The Provision of training folders for new crew, including creation of Centrik training records and LEON endorsement profiles.
• For Flight Training events, the liaison with instructors, coordination of aircraft allocation, planning and notification of dates and phases in accordance with syllabus.
• The booking of flight examinations (LPC/OPC/IR/Line Checks) with examiners, in consultation with business units and updating crew records once completed.
• Ensuring efficient and cost-effective scheduling of flight simulator and associated training by liaison with Fleet Captains/Lead Pilots.
• The Planning and booking of recurrent ground training courses, liaising with internal and external training providers, business units and candidates.
• The Booking of recurrent groundschool training periods in conjunction with Fleet Captains for each fleet.
• The Rostering of Crew specifically managed by Training.
• The booking of travel and HOTAC for training staff where required.
• The Provision of training forms for completion by training staff, ensuring these are returned promptly by training staff and passed to the Head of Training where necessary for sign-off.
• The Maintenance of flight and cabin crew training records, in both hard copy folder and electronic formats. Scanning, recording and saving all relevant completed training documents, ensuring that all training records are processed, recorded, saved and kept to a high standard in a timely manner.

Successful applicants will have the following skills, knowledge and experience:

• Previous experience of working within the aviation industry and/or within a Training planning role would be beneficial but not essential
• Strong proven administrative, coordination and organisational skills with the ability to manage multiple tasks and deadlines.
• Good communication skills, efficiently providing both written and verbal communications across the company.
• Strong attention to detail and accurate record keeping abilities.
• Excellent interpersonal skills with the confidence to build credible, trusting relationships within and outside the Training department
• Self-motivated, proactive and keen to learn and develop.
• Excellent I.T literacy and a capable user of the Microsoft Office Suite, with experience in Microsoft Teams, Microsoft Excel and PowerPoint.

What's on offer:

In return, we can offer you a competitive salary dependant on previous experience, generous holiday allowance, Group Life Insurance, Health and Wellbeing benefits including Private Health Care and an EAP, and much more.

2Excel is committed to promoting equitable treatment, encouraging diversity, and embracing inclusion in our recruitment processes and among our workforces. In addition, we are proud to be recognised as a Disability Confident Employer.