Pilot Training Planning Officer

One Air; Kingston upon Thames; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Friday work from home

Job summary

One Air is seeking a Training Administration professional to support the Pilot Training Planning Manager in maintaining accurate training records, coordinating exam certificates, and ensuring UK CAA compliance across all training activities.

You will schedule pilot checks, manage rosters, onboard instructors, and oversee trainer time while liaising with crewing to align with flight rosters. Office-based with potential home working on Fridays.

Qualifications

• Strong understanding of flight crew training processes, recurrent training cycles, and regulatory requirements.
• Knowledge of training record systems, document control procedures, and compliance workflows.
• Excellent communication skills
• Understanding of licence management, instructor qualifications, and training validity requirements.

Responsibilities

• Assist PTPM with flight crew training in conjunction with the Crew Planning Manager.
• Monitor and assist the training administrator and ensure efficient completion of duties.
• Inputting and maintaining accurate pilot training records and examination certificates.
• Diarising and scheduling pilot training checks to ensure continued compliance.
• Planning and organising pilot training duties on roster in advance of published rosters.
• Onboarding of instructors and reviewing expiry of training qualifications.
• Ensure all resources for training events are available and planned.
• Carry out monthly compliance workflows and maintain student files to UK CAA standards.

Skills

Flight training processes

Regulatory compliance

Documentation management

Communication skills

Licence management

Planning & organisation

Excel proficiency

Word proficiency

Education

A-Level standard or equivalent

Tools

Excel

Word

Training record systems

Job description

One Air is a British all-cargo airline on a journey. We have recently introduced two new Boeing 777F, alongside our launch aircraft, the iconic Boeing 747-400. We are in the business of serving the demand for Cargo in a friendly, responsible, and sustainable way.

Our aim is to ensure future success by motivating and supporting our great team of people to deliver a quality service to our customers and other stakeholders. We aim to provide an enjoyable working environment for everyone with all of us living by our Values. We regard our people as our greatest asset and seek to be a supportive and forward-thinking employer.

Role Purpose:

To assist Pilot Training Planning Manager (PTPM) in the accurate administration of all Pilot Training Records to ensure that the training records are accurate and kept up to date and compliant with CAA regulations. Together with providing other training administrative responsibilities for the Flight Training department as directed by the Director Flight Training (DFT) and their deputy.

Key Accountabilities & Responsibilities of the role:

• Assist PTPM with flight crew training, in conjunction with the Crew Planning Manager
• Monitor and assist the training administrator and help ensure efficient completion of their duties
• Assisting the DFT or DDFT with any meetings relating to OMD 3.2.2 in PTPM’s absence
• Inputting and maintaining accurate pilot training records and examination certificates on the training records system
• Daily management and maintenance of the training spreadsheets Data
• Diarising and scheduling pilot training checks in a timely manner to ensure continued compliance for pilot flying licences and the company’s AOC
• Booking and scheduling simulator time and the appropriate trainers and pilots time to be trained
• Scheduling of the recurrent training program
• Ensuring the booking of flight crew accommodation and travel for training courses and liaising with crewing staff
• Plan and organise pilot training duties on roster via crewing, well in advance of the published flying rosters
• Onboarding of One Air instructors and review of expiry of training qualifications
• Ensuring all training and schedule flight checks, Instructor time is rostered to UK CAA guidelines
• Ensuring all resources used in the delivery of each training event are available and accurately planned and maintained
• Booking of training venues as required for initial and recurrent training events
• Ensure the accurate and timely management, control, updating and submission of course manuals / exams to UK CAA
• Carry out monthly workflows as required by compliance procedures
• Maintenance of student files and record keeping to completed to UK CAA standards
• Maintenance of the instructor database, ensuring licences, certifications and records are kept to UK CAA standards
• Ensure currency of One Air third party simulator / course / ATO approvals evidence is maintained
• Plan and maintain 3rd party contract meetings and discussions on behalf of One Air DFT
• Sourcing, maintaining and supply of courseware as required
• Any other duties as required by the PTPM or DFT

Key skills, knowledge & Experience required:

• Educated to A-Level standard or similar
• Strong understanding of flight crew training processes, recurrent training cycles, and regulatory requirements.
• Knowledge of training record systems, document control procedures, and compliance workflows.
• Excellent communication skills
• Understanding of licence management, instructor qualifications, and training validity requirements.
• Proven experience of managing detailed information accurately
• Proven ability to plan, organise and deliver on time.
• Excellent all-round web-based PC skills and advanced in Excel and Microsoft Word

Any additional relevant information:

The role is office based (Head Office) Monday to Thursday with the option to work from home on Friday. The post holder may be required to occasionally work from a different location within the UK.