Costing Administrator

Inside Out Contracts Ltd; Greater London; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Salary £25-27K

Great prospects in a fast-growing company

Friendly team with an office dog

Team nights out when company hits target

Job summary

Inside Out Contracts Ltd is seeking a Costing Administrator to work closely with the sales director and support accurate pricing. The role involves preparing quotations, liaising with clients and suppliers, and identifying opportunities to improve efficiency with AI.

The ideal candidate has exceptional organisational skills, CRM proficiency, and strong IT skills in Microsoft applications. The position offers a salary of £25-27K depending on experience, with the main office located in Greenwich London.

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Qualifications

• Exceptional organisational skills with a strong focus on accuracy.
• Strong IT skills with good knowledge of Microsoft Word, Excel and Outlook.
• Proven administrative experience in a commercial environment is highly advantageous.

Responsibilities

• Support timely replies and accurate pricing for sales.
• Prepare detailed costing and quotations based on specs and briefs.
• Negotiate pricing with suppliers when required.

Skills

Organisational skills

AI knowledge

CRM proficiency

IT skills (Word, Excel, Outlook)

Negotiation skills

Job description

Costing Administrator – Responsibilities

• Work closely with the sales director to support timely replies and accurate pricing
• Liaise with clients and suppliers
• Prepare detailed costing and quotations based on client specifications, drawings, and briefs
• Ensure all quotations maintain agreed margin targets
• Maintain and update internal pricing tools and databases such as CRM system – including sales forecasting, client details and live project information
• Identify opportunities using AI to improve efficiency and accuracy within the quoting / costing process
• Support continuous improvements and further development of pricing
• Ensure all quotations are delivered within agreed timeframes, accurately and to a high standard
• Negotiate pricing with suppliers when required
• Assist with client presentations when needed
• Conduct new‑business research and support lead‑generation activities
• Carry out administrative duties, such as ordering samples

Qualifications & Experience

• Exceptional organisational skills with a strong focus on accuracy and attention to detail
• AI knowledge for streamlining costing and data workflows
• Proficiency in CRM platforms, ensuring accurate and efficient information management
• Strong IT skills with good knowledge of Microsoft Word, Excel and Outlook
• Comfortable with pricing data and supplier cost structures
• Ability to manage multiple tasks, prioritise effectively and perform well under pressure
• Confidence in negotiation and relationship‑building with suppliers
• Proactive and able to take initiative
• Reliable, punctual and adaptable, with a positive and professional approach
• Proven administrative experience, ideally within a commercial environment; experience in interiors, furniture, architecture or related industries is highly advantageous

Start Date

April 2026

Benefits

• Salary £25-27K depending on experience
• Great prospects in a fast‑growing company
• Working hours 9-5:30 Monday - Friday with 1 hour lunch break
• Friendly team with an office dog
• Team nights out when company hits target

Our main office is located above our modern furniture showroom in the heart of Greenwich London, SE10.