Corporate Team Assistant

Inizio Engage; Birmingham; Presencial; GBP 26.000 - 27.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

24 days annual leave

Bank holidays included

Holiday purchase option

Pension 8%

Life Assurance 4X salary

Volunteer days

Cycle to work

Employee Assistance Programme

Bereavement support helpline

Free flu jabs

Will writing and conveyancing discount

Descripción de la vacante

Inizio Engage in Birmingham City Centre is seeking a highly organised Team Assistant to join our Corporate Department. The role is full-time and office-based with a salary (£26K-£27K) plus benefits, offering exposure to senior legal professionals.

You will provide high-quality, client-focused administrative support to Partners and senior team members, handling diaries, meetings, and LMS administration with discretion and accuracy.

Formación

• Previous experience in a PA, Executive Assistant, or Team Assistant role is essential, ideally within a law firm or professional services.
• Excellent typing skills.
• Strong organisational and time management skills, with the ability to juggle multiple priorities.
• Excellent written and verbal communication, with a confident, professional phone manner.
• A client-focused, proactive approach, always delivering a high standard of service.
• A high level of accuracy and attention to detail, especially when handling sensitive client data.
• Excellent IT skills, including Microsoft Office (Word, Outlook, Excel, PowerPoint) and the ability to learn new systems (such as LMS) quickly.
• Strong interpersonal skills, able to build positive relationships with colleagues and clients alike.

Responsabilidades

• Acting as a key point of contact between the team and clients, handling communications with professionalism and discretion.
• Managing diaries, meetings, and inboxes-ensuring priorities are flagged and deadlines are met.
• You will be working as an administrator for the new learning management system (LMS), a platform designed for external clients. Your responsibilities will include scanning client IDs and legal documentation, ensuring these are securely stored in accordance with compliance procedures, and performing other duties as required.
• Preparing correspondence, reports, presentations, and legal documents from audio or copy typing.
• Supporting meetings by preparing materials, attending where required, and taking minutes.
• Assisting with general administrative duties such as filing, post, document scanning, copying, and maintaining client files to Lexcel standards.
• Supporting other secretaries across the department during peak periods.

Conocimientos

Executive Assistant

Typing

Organisation

Communication

Attention to detail

Client focus

Herramientas

Microsoft Office

LMS

Descripción del empleo

Location: Birmingham City Centre
Full Time, Office Based
Salary: £26K - £27K + benefits

Our client is seeking a highly organised and proactive Team Assistant to join their Corporate Department based in Birmingham City Centre.

This is an excellent opportunity for someone with strong PA or team support experience, looking to work closely with senior legal professionals and play a key role in the smooth running of a dynamic and busy team.

You'll provide high-quality, client-focused administrative support to the Partners and senior team members.

Your day-to-day will include:

• Acting as a key point of contact between the team and clients, handling communications with professionalism and discretion.
• Managing diaries, meetings, and inboxes-ensuring priorities are flagged and deadlines are met.
• You will be working as an administrator for the new learning management system (LMS), a platform designed for external clients. Your responsibilities will include scanning client IDs and legal documentation, ensuring these are securely stored in accordance with compliance procedures, and performing other duties as required.
• Preparing correspondence, reports, presentations, and legal documents from audio or copy typing.
• Supporting meetings by preparing materials, attending where required, and taking minutes.
• Assisting with general administrative duties such as filing, post, document scanning, copying, and maintaining client files to Lexcel standards.
• Supporting other secretaries across the department during peak periods.

Key skills required to be successful in the role:

• Previous experience in a PA, Executive Assistant, or Team Assistant role is essential, ideally within a law firm or professional services.
• Excellent typing skills
• Strong organisational and time management skills, with the ability to juggle multiple priorities.
• Excellent written and verbal communication, with a confident, professional phone manner.
• A client-focused, proactive approach, always delivering a high standard of service.
• A high level of accuracy and attention to detail, especially when handling sensitive client data.
• Excellent IT skills, including Microsoft Office (Word, Outlook, Excel, PowerPoint) and the ability to learn new systems (such as LMS) quickly.
• Strong interpersonal skills, able to build positive relationships with colleagues and clients alike.

Our client is offering the following benefits:

• 24 days annual leave, plus bank holidays
• 2 additional days holiday are normally provided at Christmas (usually Christmas Eve and New Year's Eve)
• Option to purchase up to 3 days additional holiday
• 8% pension (4% employee contribution, 4% employer)
• Life Assurance of 4X salary
• Up to 2 days off for volunteering
• Cycle to work scheme
• Employee Assistance Programme & Bereavement Support helpline
• Free flu jabs
• Discounted will writing and conveyancing