CORPORATE SECRETARIAL ASSISTANT

CORPORATE FINEDGE PTE. LTD.; High Street; On-site; GBP 35,000 - 52,000; Full time

Job summary

Corporate Finedge Pte Ltd is seeking a corporate secretarial professional to manage a portfolio of clients, handle incorporation/striking off, and oversee routine secretarial matters including AGM, annual returns, and share transfers.

The role requires Singapore governance knowledge, precision, and strong communication to liaise with stakeholders and ensure regulatory compliance. Staff support and onboarding prioritise integrity and confidentiality.

Qualifications

• Proven experience working (at least 1 year) as a corporate secretarial professional
• Strong knowledge of Singapore corporate governance regulations, Companies Act requirements, and filing procedures
• Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously
• Proficiency in corporate secretarial software systems and Microsoft Office applications
• Strong written and verbal communication skills
• Meticulous attention to detail and commitment to accuracy in all documentation
• Ability to work independently whilst collaborating effectively with internal stakeholders and external parties
• Professional discretion and the ability to handle confidential information with integrity
• Experience with board management platforms and digital filing systems is advantageous
• Positive working attitude with strong initiative and a team player

Responsibilities

• Handle all aspects of clients’ company secretarial matters
• Manage a portfolio of companies. Assist with company incorporation/ striking off
• Attend to routine corporate secretarial matters such as AGM, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.
• Customer due diligence (onboarding and ongoing monitoring)
• Ensure compliance with relevant statutory and regulatory requirements
• Perform any other secretarial duties and support as and when assigned

Skills

Corporate secretarial experience

Singapore corporate governance

Organisational skills

Secretarial software & MS Office

Communication skills

Attention to detail

Independent yet collaborative

Discretion & confidentiality

Board management software

Team player

Tools

Microsoft Office

Corporate secretarial software

Board management platforms

Job description

Key responsibilities

• Handle all aspects of clients’ company secretarial matters.

• Manage a portfolio of companies. Assist with company incorporation/ striking off.

• Attend to routine corporate secretarial matters such as Annual General Meeting, filing of annual return, change of officers, share transfer and allotment, updating registers and minute book etc.

• Customer due diligence (onboarding and ongoing monitoring)

• Ensure compliance with relevant statutory and regulatory requirements.

• Perform any other secretarial duties and support as and when assigned.

What we're looking for

1. Proven experience working (at least 1 year) as a corporate secretarial professional, ideally within a company secretarial department or firm

2. Strong knowledge of Singapore corporate governance regulations, Companies Act requirements, and statutory filing procedures

3. Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously

4. Proficiency in corporate secretarial software systems and advanced proficiency in Microsoft Office applications

5. Strong written and verbal communication skills with the ability to articulate complex matters clearly

6. Meticulous attention to detail and commitment to accuracy in all documentation

7. Ability to work independently whilst collaborating effectively with internal stakeholders and external parties

8. Professional discretion and the ability to handle confidential information with integrity

9. Experience with board management platforms and digital filing systems is advantageous

10. Positive working attitude with strong initiative and a team player

We regret that only shortlisted candidates will be notify.

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