Company Secretarial Assistant - 3726

BWW Recruitment; Croydon; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An international engineering consultancy is looking for a Company Secretarial professional to join their team in East Croydon. This full-time permanent role can be hybrid, with 2 days in the office and 3 days working from home. You will support a busy Company Secretariat by handling document execution processes, filing legal documents, and assisting with statutory changes. Candidates should possess strong communication skills and relevant company secretarial experience.

Qualifications

• Some previous company secretarial experience is required.
• Ability to handle legal documents and filings efficiently.
• Good organizational skills are essential.

Responsibilities

• Handle daily document execution processes for contracts and agreements.
• File executed board minutes and resolutions in minute books.
• Process legal documents for notarization and apostille.
• Process legal documents for notarisation, consularisation and apostille.
• Process purchase orders and invoices.
• Assist with annual compliance work and drafting of board minutes.

Skills

Strong communication skills

Company secretarial experience

Tools

SharePoint

Diligent Database

Job description

Our client, an international engineering, development and management consultancy seeks a candidate with some previous company secretarial experience to join the small company secretarial team to help support their day-to-day activities. The company secretarial team of 5 professionals is part of the wider legal team, based in East Croydon. This full time permanent role can be offered on a hybrid basis, 2 days a week in the office, 3 from home.

This role involves supporting the varied workload of a busy Company Secretariat which provides advice and support to stakeholders in a large international group of companies. This position requires a company secretarial professional with strong communication skills.

Duties

• Document Execution Process – the handling of the daily workload of incoming contracts, deeds, licences, leases, sub-consultancy agreements etc. and processing them for execution by the directors.
• Filing of executed Board Minutes, Resolutions, Bank Mandates etc. in Minute Books.
• Filing of executed PoAs and other legal documents in SharePoint digital folders.
• Processing of legal documents to be notarised, consularised and apostilled.
• Processing of purchase orders and invoices.
• Creation of Structure Charts.
• Ad-hoc core company secretarial duties, under supervision, e.g. annual compliance work, confirmation statements, drafting of board minutes and shareholder resolutions etc.
• Assisting with the filing of statutory changes, local appointments, changes to corporate structure of international subsidiaries, branches and similar.
• Preparation of powers of attorney based on standard in-house templates and the updating of non-standard powers of attorney, which have been prepared externally.
• Updating the Diligent Database and SharePoint filing system to record statutory changes.
• Provision of KYC/DD/AML documentation as may be requested.