Conveyancing Assistant

Oculus Legal Group; Swansea; On-site; GBP 23,400 - 28,600; Full time

Benefits offered by this job

Salary up to £26,000

Minimum 23 days annual leave plus bank holidays

Birthday leave

Annual leave purchase scheme

Discounted gym memberships

Ongoing training and career development opportunities

Job summary

Oculus Legal Group is seeking a Legal Assistant to join their expanding Residential Property team in Swansea, Wales. This role is ideal for someone with a minimum of two years' experience in a residential conveyancing support position, who is looking to contribute to various property transactions and deliver excellent client service.

The successful candidate will play a crucial role in supporting conveyancing fee earners, managing multiple priorities, and ensuring a smooth transaction process. The position offers a salary of up to £26,000 per annum, along with multiple benefits like annual leave and professional development opportunities.

Qualifications

• Minimum two years' experience within a residential conveyancing support role.
• Experience assisting with residential property transactions from instruction through to completion.
• Good understanding of conveyancing processes and procedures.

Responsibilities

• Acting as a day-to-day point of contact for clients and third parties.
• Preparing draft legal documents and issuing contract packs.
• Managing client enquiries and providing regular transaction updates.
• Ensuring compliance with AML and regulatory requirements.

Skills

Customer service

Organizational skills

Attention to detail

Conveyancing processes

Microsoft Office

Communication skills

Tools

Case management systems

Job description

Fantastic opportunity to join a growing Residential Property team across South Wales

We're working alongside a well-established law firm to recruit a Legal Assistant into their Residential Property department. This is an excellent opportunity for an experienced conveyancing support professional looking to join a busy and collaborative team, supporting fee earners across a broad range of residential property transactions.

The successful candidate will play a key role in ensuring transactions progress smoothly while delivering a high level of client service throughout the conveyancing process.

Key Responsibilities

• Acting as a day-to-day point of contact for clients, estate agents, solicitors, and other third parties
• Taking client instructions and assisting with onboarding processes, including ID verification, source of funds checks, and gifted deposit enquiries
• Preparing draft legal documents and issuing contract packs
• Requesting mortgage redemption statements and ordering property searches
• Responding to enquiries relating to freehold and leasehold property transactions
• Drafting transfer deeds and supporting the progression of sales and purchases
• Assisting with exchanges of contracts and coordinating completions
• Ordering mortgage funds and carrying out pre‑completion searches
• Managing client enquiries and providing regular transaction updates
• Ensuring compliance with AML, client care, and regulatory requirements
• Supporting conveyancing fee earners to ensure matters progress efficiently
• Preparing correspondence and documentation through the firm's case management system
• Managing file administration, including opening, closing, storage, and retrieval of files
• Preparing post and documentation for dispatch
• Providing general administrative support to the wider Residential Property team

What We're Looking For

• Minimum two years' experience within a residential conveyancing support role
• Experience assisting with residential property transactions from instruction through to completion
• Previous experience managing or assisting with a small caseload under supervision would be advantageous
• Strong customer service skills and a professional, approachable manner
• Excellent organisational skills with the ability to manage multiple priorities
• Strong attention to detail and high levels of accuracy
• Good understanding of conveyancing processes and procedures
• Proficient in Microsoft Office and case management systems
• Strong verbal and written communication skills
• Confident liaising with clients and third parties via telephone and email
• Team‑oriented approach with a willingness to support colleagues where needed

The Perks

• Salary up to £26,000 per annum
• Minimum 23 days annual leave plus bank holidays
• Additional personal day leave each year
• Birthday leave
• Discretionary paid Christmas closure day
• Annual leave purchase scheme allowing up to three additional days
• Discounted gym memberships
• Ongoing training and career development opportunities
• Recognition and rewards for service milestones
• Regular networking, corporate, and charity events
• Refer a Friend bonus scheme
• Opportunity to join a supportive and growing Residential Property team

If you're interested in this role, hit the apply button or reach out to Jack Lloyd directly at [e-mail]