Conveyancing Assistant

Ringrose Law; Boston; Ibrido; GBP 21.000 - 26.000; Tempo pieno

Vantaggi offerti da questo lavoro

Bonus Scheme

25 days annual leave + bank holidays

Staff discount

Wellbeing and counselling support

Holiday sale/purchase scheme

Benefit platform membership

Life Assurance

Flexible working options

Volunteering days

Descrizione del lavoro

Ringrose Law in Boston (Lincolnshire) is seeking a professional Administrative Assistant for its busy conveyancing team. The role focuses on handling initial instructions for sales, purchases and remortgages, preparing contracts, and ensuring smooth file progression through the case management system.

You will manage documents, liaise with clients and contacts, and support other members of the Property department while maintaining high standards of confidentiality and client care.

Competenze

• Proven IT skills including Word, Outlook and Excel
• Ideally conveyancing experience in a similar role
• Good knowledge of property processes and procedures
• Excellent interpersonal and written communication with attention to detail
• Friendly, proactive approach with strong client care skills
• High level of organisation for file and diary management

Mansioni

• Taking initial instructions for freehold and leasehold sales and purchases and remortgages
• Preparing and dispatching contracts for sale and collating documentation
• Typing correspondence and photocopying
• Using the case management system (Proclaim) to manage files
• Opening and maintaining files and liaising with clients in person or by phone
• Dealing with post-exchange preparation and completion activities
• Overseeing completion and liaising with clients, agents and third parties
• Providing general administrative support to the Property department
• Maintaining confidentiality of firm and client information

Conoscenze

IT skills

Conveyancing experience

Property knowledge

Communication skills

Client care

Strumenti

Proclaim

Descrizione del lavoro

• Earnings:

Job overview

A fantastic opportunity has arisen for an administrator to join a highly reputable Lincolnshire based firm. We are looking for candidates who always present a professional image to clients and collaborators, are well presented, confident and have first class communication skills. You will be hard working and able to work to tight deadlines.

The conveyancing department pride themselves on providing their clients with a first class service including guidance at every step of the way making their transactions run as smoothly as possible.

The role is full time (8.30am-5pm) and is based in Boston.

Activities will be varied and will include, but are not limited to the following:

• Taking initial instructions for both freehold and leasehold sales and purchases and remortgages.
• Preparing and dispatching contracts for sale and collating supporting documentation as and when necessary.
• Typing correspondence and photocopying.
• Managing files using the case management system (Proclaim).
• Opening and maintaining files.
• Liaise with clients and contacts both on the phone and in person and using our online systems.
• Dealing with post exchange of contract work using the case management system and preparing for completion.
• Overseeing completion and liaising with client and agents and other parties on the day.
• Administrational duties.
• Dealing with post-completion work and registrations.
• To provide support to other members of the Property department as may be required.
• To ensure confidentiality of all the firm's and client's documentation and information.
• Routine administrative support for the office.

Experience Required:

• Proven IT skills including Word, Outlook, and Excel
• Ideally have conveyancing experience in a similar role.
• Good knowledge of property processes and procedures
• Outstanding inter-personal and communication skills; good written skills are essential with close attention to detail
• A friendly, positive, and pro-active approach - naturally you will have fantastic client care skills.
• High standard of organisational skills required for file management, diary management and admin assistance.
• Ability to use initiative.

Benefits include:

• Highly competitive salary
• Bonus Scheme
• Minimum of 25 days annual leave plus bank holidays
• Staff discount
• Wellbeing culture including access to paid for counselling sessions
• Annual Holiday Sale/Purchase scheme
• Benefit platform membership
• Life Assurance
• Flexible working options
• Volunteering days

Company overview

Ringrose Law are a regional firm with offices across Lincolnshire, Nottinghamshire, Yorkshire and Cambridgeshire. We have been providing a service to clients for over 100 years. We are constantly investing in our people and infrastructure to ensure we are a leading law firm in today's market.

Our position as a pre-eminent private client firm has been strengthened in the last few years and we pride ourselves in our approachability, pragmatism and being able to provide advice and support across all aspects of a matter.

We always put our staff and our clients first, and because of our investment in the professions leading systems and software we know we can provide a first-class service.