Contracts Coordinator

Confidential; Romford; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Birthday day off

Christmas Party/annual events

Bonus/incentive scheme

Generous holiday entitlement

Long-service recognition

Christmas Savings Scheme

Job summary

Confidential is recruiting a permanent Contracts Coordinator for our Romford office. The role combines client and temporary worker coordination, payroll administration, compliance, and customer service within a busy Contracts Office.

You will manage temporary workforce coverage, ensure client requirements are met, and handle payroll-related paperwork with accuracy and speed while communicating confidently with clients and workers throughout the day.

Qualifications

• Previous experience of payroll input or timesheet processing is required.
• Strong Excel and Microsoft Office skills are important.
• Excellent attention to detail is essential.

Responsibilities

• Managing and coordinating temporary workers to cover client shifts.
• Preparing and inputting weekly timesheets onto the Merit payroll system and others.
• Chasing outstanding timesheets and information to meet payroll deadlines.
• Building and maintaining strong relationships with existing clients.
• Providing comprehensive administrative support to the team.
• Conducting pre-screening of potential applicants.
• Following compliance procedures and strict applicant registration processes.
• Delivering high level customer service to clients and temporary workers by phone and in person.

Skills

Payroll input

Timesheet processing

Excel

Microsoft Office

Job description

We are currently recruiting a permanent Contracts Coordinator to join our busy Contracts Office based at our Romford office.

This is a varied, fast-paced role combining client and temporary worker coordination, payroll administration, compliance, and customer service. We are looking for someone who is highly organised and accurate, but equally important is having the confidence and personality to communicate with clients and temporary workers throughout the day. You will be working as part of an established team, helping to manage and coordinate our temporary workforce and ensuring our Blue Chip clients receive an excellent level of service. You will help ensure shifts are fully covered, client requirements are met and any issues are dealt with quickly and professionally.

What We Are Looking For:

We are looking for someone who is outgoing, confident, and naturally comfortable talking to people. You should be happy picking up the telephone, building relationships with clients and workers. You will be working in a busy environment where priorities can change quickly, so you must be able to multi-task, work at speed and remain accurate under pressure. There is also a significant amount of compliance, payroll information and paperwork involved, making excellent attention to detail essential. Previous experience of payroll input or timesheet processing is required, while a background in sales administration, recruitment, customer service or another client-facing administrative role would be advantageous.

Strong Excel and Microsoft Office skills are important, as is the ability to juggle several priorities at once, We need someone with energy, initiative and a strong work ethic who is not afraid to get involved, support the wider team and learn new things. If you have previously worked in sales administration or recruitment, even better - you already understand the importance of great customer service, strong relationships and making things happen.

Key Responsibilities

• Managing and coordinating temporary workers to ensure client shifts are covered and run smoothly
• Preparing, checking, and inputting weekly timesheets onto the Merit payroll system and others
• Chasing outstanding timesheets, hours and other information required to meet strict payroll deadlines
• Building and maintaining strong relationships with existing clients
• Providing comprehensive administrative support to the existing team
• Conducting pre-screening of potential applicants
• Following the relevant compliance procedures and strict applicant registration processes
• Providing a high level of customer service to clients and temporary workers, both over the telephone and face to face

Experience within sales administration or recruitment would be particularly advantageous.

Benefits include:

• A day off for your birthday every year
• Christmas Party/annual company events
• Performance related bonus/incentive scheme
• Generous holiday entitlement increasing with length of service
• Long-service recognition reward schemes
• Opportunities to take part in our Christmas Savings Scheme

Hours of work: Monday to Friday, 8:00am to 5.00pm