Contract Admin & Compliance Specialist

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Jones Lang LaSalle Incorporated in London is seeking a Contract Admin Support to provide the day-to-day administrative backbone of contracts. You will handle financial, commercial, compliance, and safety processes, keep records up to date, and support the wider Contract Support team for smooth contract delivery.

Responsibilities include PO raising, billing support, WIP management, invoicing chase, and ensuring site compliance.

Qualifications

• Experience in an administrative, contract support, or facilities administration role.
• Comfortable with financial and commercial processes such as PO raising, billing, and WIP.
• Good working knowledge of compliance and permitting administration.
• Highly organised, with strong attention to detail for records, reporting, and compliance paperwork.
• Proficient with SharePoint and reporting/administration systems.
• Clear communicator, able to work effectively with the wider Contract Support team, vendors, and clients.

Responsibilities

• Raise reactive and remedial purchase orders (POs).
• Carry out initial chasing of outstanding purchase orders (OPOs).
• Support Finance with application building and billing.
• Arrange for annual POs to be raised for PPMs.
• Prepare quote administration.
• Manage Work in Progress (WIP) at the initial stage.
• Support with monthly invoicing and chasing for outstanding invoices.
• Weekly log of Engineers timesheets.

Skills

Administrative support

Contract administration

Finance & billing

SharePoint

Reporting systems

Attention to detail

Communication

Tools

Corrigo

SharePoint

Job description

Jones Lang LaSalle Incorporated in London is seeking a Contract Admin Support to provide the day-to-day administrative backbone of contracts. You will handle financial, commercial, compliance, and safety processes, keep records up to date, and support the wider Contract Support team for smooth contract delivery.

Responsibilities include PO raising, billing support, WIP management, invoicing chase, and ensuring site compliance.