Contracts Administrator - Mod Hire
Wernick Group Limited
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Benefits offered by this job
Job summary
Wernick Group Limited is seeking a Contracts Administrator to support project delivery across pre-construction, contract management and finance teams. You will administer and set up contracts, capture costs, and ensure adherence to contract terms to keep budgets on track.
Key duties include setting up costing sheets, raising contracts in the MCS system, managing subcontractor invoices, and maintaining accurate records for KPI reporting. Travel may be required.
Qualifications
- Excellent communication, both written and verbal.
- Strong negotiation and stakeholder management abilities.
- Attention to detail and strong organisational skills.
- Financial awareness and ability to monitor budget and costs.
- Analytical thinking and problem-solving capabilities.
- Administrative experience with office software.
Responsibilities
- Communicate with stakeholders to ensure project goals are met.
- Assist Pre-construction with plan distribution, scheduling, and meeting minutes.
- Manage contracts through the full lifecycle and input costing sheets.
- Raise contracts into MCS and issue building control orders.
- Maintain accurate project records and KPI data for reporting.
Skills
Tools
Job description
Wernick are specialists in the design and construction of temporary permanent modular building projects. We offer sophisticated and sustainable offsite building solutions that inspire creative architectural individuality with accelerated project delivery. With a proud history dating back to 1934, the Wernick Group has grown over 90 years to become Britain’s largest independent manufacturer and hirer of portable and modular accommodation.
We are seeking a Contracts Administrator to play a crucial role in the successful implementation of project delivery, you will work closely with Pre-Construction, Contract Managers and Finance teams for the administration & set-up of projects, capturing costs and ensuring that contract terms and mechanisms are followed to ensure that projects costs are received on-time and that budgets are delivered.
- Communicate with stakeholders, including owners, contractors, and subcontractors, to ensure that all project goals are met
- Assist Pre-construction team with plan and specification distribution, printing needs, creating binders & labels, maintain files, schedules and coordinates project meetings and takes meeting minutes.
- Assist and lead where required project launch meetings and circulate actions
- Manage contracts, overseeing the entire contract lifecycle
- Raise contracts into MCS
- Raise building control orders
- Set up and input costing sheets for all projects
- Assist with the administering and overseeing of each contract after it has been awarded.
- Working with the Contract Managers / sales team assist with the administration of the project to maximize value and minimize risk.
- Providing office support including sending emails and general administrative duties
- Keeping well-organised and up to date files and records of business activity and ensuring that documents are saved and referenced correctly on MCS / H drive.
- Collating and saving site information and pulling together and maintaining information for KPI’s.
- Take up references, negotiate costs, and maintain records on subcontractors
- Place orders with subcontractors including all site activities e.g. crane, haulage, trackway, and site management etc.
- Complete and issue site boxes and relevant job specific items such as construction phase plans site plans and health and safety folders
- Continue to update costing sheet through project process on a weekly basis
- Raise variations as instructed, add costs on to MCS, update contract add to costing sheets, monitor and manage variations/changes
- Assist with the administering and overseeing of contracts once buildings are handed over (on hire)
- Liaise with the Contract Managers to ensure sub-contract invoices are correct and authorised before payment is made.
- Update, check subcontract orders, ensure current, and correct
- Manage client Aftersales issues
- Finalise costing sheet new lines post contract live
- Chase certificates for building control approval
- Produce O&M manuals
- Issue electronic and hard copy of O&M manuals
- Ensure that Contract Managers are kept informed of any project financial problems and implications
- Conduct audits, as may be required.
- Any other duties as may be required and agreed from time to time
- Good verbal and written communication
- Demonstrate negotiation
- Attention to detail & organisational skills
- Financial awareness
- Analytical and problem solving
- Administrative experience
- Computer software e.g. Microsoft Word & Excel
- UK driving licence – as some travel may be required
- Previous experience within the construction industry would be an advantage but not essential, as full training will be given.
- Competitive salary and bonus scheme
- Generous holiday allowance (rising with service)
- Option to buy extra holidays
- Option to sell or carry over up to 5 days holiday
- Christmas Shutdown
- Early finish Friday
- Cycle to work scheme
- Group pension
- Annual salary review (each January)
- Life Assurance (2x annual salary)
- Personal Accident Insurance
- Free onsite parking
- Employee assistance program
- Training and progression opportunities
- Family-run and well-established, secure company (trading over 90 years)
- Employee Referral scheme
- Benefits scheme (discounted retailers scheme)
- Corporate Eyecare Scheme through Specsavers
- Direct communication with MD/CEO and staff satisfaction surveys
We are an equal opportunities employer and welcome applications from all sections of the community. We thank you in advance for your interest in this role and our company.
- Full UK drivers license
- IT Literate including Microsoft Project
- Good verbal and written communication
- Attention to detail & organisational skills
- Financial awareness
- Analytical and problem solving
- Administrative experience
- Previous experience within the construction industry would be an advantage but not essential, as full training will be given.
Rich Heritage, Progressive Future: As a family-owned and operated business since our inception, we blend traditional values with a forward-looking approach. This unique combination ensures a work environment that respects legacy while embracing the future.
Diverse Opportunities: Our expansive operations, with 40 centres across 36 UK locations, offer a vast array of roles and career paths in the public and private sectors. From modular building solutions to off-grid power, your professional journey can be as dynamic and varied as our services.
Commitment to Excellence: At Wernick, excellence isn’t just a goal; it's our way of life. We pride ourselves on providing outstanding product quality and service, creating an environment where your work directly contributes to customer satisfaction and business success.
Continuous Investment in People: We believe in nurturing talent from within. Through ongoing training and development opportunities, we invest in your future, ensuring that your career at Wernick is not just a job, but a journey of growth and learning.
Simplicity and Efficiency: Our business model is streamlined to reduce bureaucracy, enabling you to work in an environment that values decisiveness and efficiency. This approach allows you to focus on what you do best, without unnecessary complications.
Environmental and Social Responsibility: We're committed to reducing our carbon footprint and ensuring a safe, positive working environment. Working with us means being part of a team that cares for the planet and its people.
Clear path to progression: We believe everyone should have a clear path on how they can progress. That’s why we have developed the Wernick Way Forward, a personal development plan catered to each employee.
With the Wernick Way Forward, we provide a roadmap that outlines clear and achievable steps for employees to follow in order to reach their career goals.
Trainee programmes: Start your career with one of our trainee programmes. These are designed to help you develop and grow in our business and offer an advance career progression.
The Trainee Yard Operative Programme offers individuals the opportunity to develop their skills and work as a Yard Operative at one of our Hire depots. Engage in hands‑on experience as you become a member of our team.
The Graduate Training Programme opens doors to explore every aspect of the company. Gain valuable insights, mentorship and the tools needed to excel as a leader within our company.
Training and development: Feel confident in your role and enjoy what you do. We recognise the need to invest in training and development.
By offering a range of training days/courses for our team we want to create an environment where you can move towards your career goals. We make sure that everyone who works with us has the resources they need to learn and develop their roles. We value mentoring and offer clear routes for career progression.
At Wernick, you're more than an employee; you're a vital part of a team that’s building the future of construction. Join us in our journey of continuous innovation and commitment to quality, and let's be 'Altogether Stronger'.
Vacation, Paid time off, Retirement plan and/or pension, Employee development programs, Employee discounts, Free parking, Cycle to work, Referral bonus, Competitive salary, Life insurance, Long service recognition, Free parking or Discounted parking , Employee Assistance Scheme, Wellbeing Scheme, Shopping Cashback, Work With Charities, Social Opportunities, Annual Rise, Profit Share, Employee of the Month, Employee Recognition Scheme, Culture of recognition, On the job learning, Progression opportunities, Access to Health & Wellbeing app, Long service awards, Service recognition increases to annual leave, Staff celebration events
Not disclosed
The company is unable to sponsor employment of international workers in this role. You will be required to provide evidence of your right to work in the UK
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