Contracts Administrator – Fixed Term (Maternity Cover)

SOCOTEC UK & Ireland; Thame; On-site; GBP 26,000 - 32,000; Full time

Job summary

SOCOTEC UK & Ireland is seeking a Contracts Administrator for a fixed-term maternity cover in Thame. Join our Water Consultancy and Equipment team to manage contract administration, invoicing, and document control within a busy, client‑facing environment.

You will set up contracts, track renewals, raise invoices, and provide excellent service while supporting the office and management team. This role is office‑based with a focus on accuracy and process discipline.

Qualifications

• Previous administration experience.
• Previous experience working in an office environment.
• Ability to learn new systems and processes.
• Organisational skills.
• Microsoft Office skills – particularly Excel and Outlook
• Have great investigative and problem solving skills.

Responsibilities

• Setting up PPM contracts accurately on internal system, ensuring accuracy at all times.
• Following up on, and managing any queries around contracts.
• Filing of service reports following contract visits.
• Liaising with higher management on account manager allocations.
• Managing contract related trackers, such as pending renewals and lost contracts.
• Responsible for uploading documents to our portal system.
• Raising invoices for contracts on internal system.
• Providing excellent customer service to all clients.
• General administration support to the office and Management team.

Skills

Administration

Microsoft Office

Excel

Outlook

Organisational skills

Problem solving

Tools

Internal system

Portal system

Job description

Contracts Administrator – Fixed Term (Maternity Cover)

• Contract
• Department: CWA-THA - Water
• Business Unit: Water Consultancy and Equipment

About Environment & Safety

SOCOTEC’s Environment and Safety Team provides expert environmental, health and safety consultancy and compliance services that help organisations manage risk, protect people and safeguard the environment. Our services include environmental monitoring and consultancy, water safety and hygiene solutions with Legionella risk assessments and water system management, fire safety consultancy and inspections, occupational hygiene assessments and workplace exposure monitoring, and specialist advisory support on regulatory and sustainability challenges. We use industry-leading tools and science-based approaches to deliver accurate data, practical guidance and innovative solutions that ensure compliance with UK legislation, minimise environmental impact and create healthier, safer workplaces for clients

What's in it for you?

Your expertise deserves recognition. Alongside a competitive salary, we offer a comprehensive benefits package including 25 days holiday (with the option to buy more), an electric car scheme (where applicable), employee recognition programmes, family-friendly support, exclusive retail discounts, employee assistance programmes, and an enhanced company pension. SOCOTEC UK & Ireland are proud to be Disability Confident accredited.

This is an exciting opportunity for an administrator to join an enthusiastic team supporting the department in our Water Treatment business with the UK’s number one testing, inspection and compliance company.

Client focused and quality driven, we are a leading provider of Water Treatment. We are now looking for a Contracts Administrator – Fixed-Term Contract to maintain the administration around contracts. This is a fixed-term position to provide maternity cover until mid-August 2027.

Your challenge will include:

• Setting up PPM contracts accurately on internal system, ensuring accuracy at all times
• Following up on, and managing any queries around contracts
• Filing of service reports following contract visits
• Liaising with higher management on account manager allocations
• Managing contract related trackers, such as pending renewals andlost contracts
• Responsible for uploading documents to our portal system
• Raising invoices for contracts on internal system
• Providing excellent customer service to all clients
• General administration support to the office and Management team

To be a successful Contracts Administrator, you should be able to demonstrate:

• Ability to learn new systems and processes
• Previous administration experience
• Previous experience working in an office environment
• Organisational skills
• Microsoft Office skills – particularly Excel and Outlook
• Have great investigative and problem solving skills

Why SOCOTEC?

Join a thriving community of over 2,000 industry professionals who are passionate about making a real difference. At SOCOTEC UK, we’re not just delivering services - we’re shaping the future of testing, inspection, and certification across the nation.

What sets us apart? Our people. We’ve built our reputation on attracting exceptional talent like you and empowering them to deliver excellence at every turn. Our comprehensive range of TIC services means you’ll have the opportunity to work on diverse, challenging projects that truly matter.

In this role, you won’t just be another employee - you’ll be a key player in our continued success story. Your expertise will directly contribute to our mission of building a safer, more sustainable world, while you grow your career alongside some of the industry's finest professionals.

Build a traditional career path or explore opportunities across multiple disciplines - all within SOCOTEC. Your choice, your direction.

Committed to Your Growth

From day one, you’ll have access to comprehensive training, mentorship, and development programs. We support every step of your professional journey. #YouGrowWeGrow