Contracts Administrator

Keyman; Woking; On-site; GBP 30,000 - 42,000; Full time

Job summary

Keyman is offering a permanent, full-time role within a small projects team. You will support day-to-day contract management, procurement, and administration, coordinating with Contracts Director and Foreman to ensure timely orders and accurate records.

You'll review tender documents, raise purchase orders (Eque2 experience a plus), monitor costs, and assist with valuations. Training on CS Project is provided, and the role requires excellent organisation and communication across staff, suppliers

Qualifications

• Experience in contract administration and procurement processes.
• Strong organisational skills and ability to meet deadlines.
• Proficient in Word and Excel; familiarity with Sage or Eque2 advantageous.

Responsibilities

• Review tendered documents to ascertain sub-contractor and material requirements.
• Liaise with Contracts Director and Site Foreman to ensure sub-contractors and long lead materials are placed on time.
• Check measures and quantities using electronic software to ensure BOQ accuracy.
• Research new products to ensure bespoke design meets client briefs before ordering.
• Assist Contracts Director in completing programmes using CS Project (training provided).
• Raise purchase orders using accounts software (Eque2).
• Monitor actual costs vs estimated costs and report variances.
• Negotiate best price before ordering high value items/sub-contractors.
• Keep files up to date (server and hard copy).

Skills

Communication

Landscape materials

Admin experience

Organisation

Word

Excel

Sage

Eque2

Tools

Sage

Eque2

Job description

This is an excellent opportunity to work for one of the most respected companies in their field, offering long term contracts and competitive rates for the ideal candidate.

Type

Permanent

RequirementId Hidden

Start Date Hidden

2023-02-23

Job Description

An integral part of a small but busy projects team, helping with the day-to-day running of the contract’s management, qs’ing, procurement and administration. Tasks include but are not limited to:

• Reviewing tendered documents to ascertain sub-contractor and material requirements.
• Liaise with Contracts Director and Site Foreman to insure sub-contractors and long lead materials are place in time. (Builders Supplies are done directly by the Foreman.
• Check measures and quants using electronic software to insure client BOQ or Estimator’s quantities are appropriate for the works.
• Research new products, check bespoke design works to insure it meets the client briefs prior to placing orders.
• Assisting the Contracts Director in completing programmes using CS Project (training will be provided)
• Raising purchase orders using accounts software (Eque2)
• Monitor actual costs vs estimated costs and do reports to highlight variances.
• Negotiating best price before ordering high value items / sub-contractors
• General administration, setting up project files after a project is awarded. Make sure latest drawings are printed and sent to site for construction.
• Assisting the Contracts Director and Foremen by helping with completion of valuations at the end of each month as well as seeking quotation for extra works
• Keeping files up to date (both on server and hard copy)

Skills

• Excellent communication to all levels of staff, management, suppliers and clients
• Knowledge of landscape elements & materials
• Should have experience of an administrative environment working for various people at the same time
• Extremely organised and able to work to deadlines
• Working knowledge of Word and Excel including intermediate knowledge to work on spreadsheets
• Knowledge of Sage or Eque2 an advantage

Hours: Full Time Mon-Fri

Salary: Dependent on experience and hours

Disclaimer: Keyman is an equal opportunity employer and do not discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability.