Contracts Administrator

Confidential; Greater London; On-site; GBP 28,000 - 34,000; Part time

Benefits offered by this job

Competitive salary

Part-time (3 days)

Flexible working

Pension contribution

25 days holiday

Mentoring

Wellbeing benefits

Cycle to Work

Job summary

Confidential is seeking an organised Contracts Administrator to join a busy roofing and construction team delivering refurbishment and re-roofing projects across occupied buildings. The role is part-time and involves setting up project files, coordinating documentation and supporting project administration.

Ideal candidates are detail-focused with strong Word, Excel and Outlook skills and comfortable using AI tools to improve efficiency.

Qualifications

• Highly organised, proactive and detail-focused.
• Excellent communication and time-management skills.
• Confident with Word, Excel and Outlook.
• Comfortable using AI tools such as Claude and learning new systems.
• Able to manage multiple projects and deadlines.

Responsibilities

• Set up and maintain project files, documentation and records.
• Support pre-start meetings and project administration.
• Prepare Construction Phase Plans, H&S files and O&M manuals.
• Manage compliance, sub-contractor documentation, training and certifications.
• Place supplier and sub-contractor orders and monitor progress.
• Coordinate toolbox talks, site reports, hire reports and extensions.
• Support labour planning, resourcing and client communication.
• Organise department meetings, minutes and follow-up actions.
• Monitor PPE, H&S stock and general department requirements.
• Use AI tools to improve efficiency and manage documentation.

Skills

Organised

Proactive

Detail-oriented

Communication

Time management

AI tools familiarity

Multitasking

Driving licence

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Claude AI

Job description

Contracts Administrator (Part Time)

We are looking for an organised, proactive Contracts Administrator to join a busy roofing and construction team delivering refurbishment and re-roofing projects across occupied buildings.

Key Responsibilities

• Set up and maintain project files, documentation and records.
• Support pre-start meetings and project administration.
• Prepare Construction Phase Plans, H&S files and O&M manuals.
• Manage compliance, sub-contractor documentation, training and certifications.
• Place supplier and sub-contractor orders and monitor progress.
• Coordinate toolbox talks, site reports, hire reports and extensions.
• Support labour planning, resourcing and client communication.
• Organise department meetings, minutes and follow-up actions.
• Monitor PPE, H&S stock and general department requirements.
• Use AI tools to improve efficiency and manage documentation.

About You

• Highly organised, proactive and detail-focused.
• Excellent communication and time-management skills.
• Confident with Word, Excel and Outlook.
• Comfortable using AI tools such as Claude and learning new systems.
• Able to manage multiple projects and deadlines.
• Construction or contracts administration experience is desirable but not essential.
• Full, clean driving licence.

What We Offer

• Competitive salary and clear progression opportunities.
• 3 days a week (Ideally Mon-Wed-Fri) 9am -5pm
• Flexible working and pension contribution.
• 25 days' holiday plus bank holidays.
• Mentoring and hands-on experience across live commercial projects.
• Wellbeing, gym, retail discount and Cycle to Work benefits.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer