Contracts Administrator

Daniel Owen Ltd; East Midlands; On-site; GBP 28,000 - 37,000; Full time

Job summary

Daniel Owen Ltd in Normanton is seeking an experienced Contracts Administrator/Quotations Coordinator to join a busy maintenance team. You will process incoming jobs, gather costs and prepare accurate quotations for gas, plumbing and heating works across Wakefield district.

The role suits an organised administrator with scheduling or coordination experience in construction or facilities management. You will manage multiple live jobs, review subcontractor quotations and maintain precise job

Qualifications

• Experience in administrative, scheduling or coordination roles.
• Background in construction, facilities management or property maintenance.
• Ability to manage a high volume of jobs.
• Comfort with figures, costs and quotations.
• Strong Microsoft Excel skills and attention to detail.

Responsibilities

• Process incoming jobs and ensure information is recorded accurately.
• Manage a busy workload across multiple live jobs.
• Prepare cost estimates for gas, plumbing and heating works.
• Assist with pricing installation, repair and maintenance works.
• Obtain and review quotations from subcontractors.
• Prepare and issue accurate quotations to the client.
• Liaise with subcontractors and engineers.
• Monitor outstanding information and follow up.
• Produce quotations for minor and remedial works.
• Use Excel and internal systems to maintain accurate job records.
• Support the wider team with general contract administration.
• Ensure jobs and quotations are progressed within agreed timescales.

Skills

Administrative experience

Scheduling experience

Coordination skills

Microsoft Excel

Attention to detail

Time management

Client communication

Proactive approach

Tools

Microsoft Excel

Job description

Contracts Administrator/Quotations Coordinator

Location: Normanton

Rate: 150- 200 per day

Contract: Temporary, ongoing

Coverage: Wakefield district

The Opportunity

We are recruiting for an experienced Contracts Administrator/Quotations Coordinator to join a busy maintenance team based in Normanton.

This is a varied, fast-paced position supporting gas, plumbing, heating and general remedial works across the Wakefield district. You will be responsible for processing incoming jobs, obtaining costs and preparing accurate quotations for the client.

The role would suit an organised administrator, scheduler or coordinator with previous experience in construction, facilities management, property maintenance or project works. You do not need to be an experienced estimator, but you must be comfortable working with costs, quotations and a high volume of jobs.

Key Responsibilities

• Process incoming jobs and ensure information is recorded accurately
• Manage a busy and varied workload across multiple live jobs
• Prepare cost estimates for gas, plumbing and heating works
• Assist with pricing installation, repair and maintenance works
• Obtain and review quotations from subcontractors
• Prepare and issue accurate quotations to the client
• Liaise with subcontractors and directly employed engineers
• Monitor outstanding information and follow up where required
• Produce quotations for other minor and remedial works
• Use Excel and internal systems to maintain accurate job records
• Support the wider team with general contract administration
• Ensure jobs and quotations are progressed within agreed timescales

About You

To be considered for this position, you should have:

• Previous experience in an administrative, scheduling or coordination role
• Experience within construction, facilities management, property maintenance or project works
• The ability to process and manage a high volume of jobs
• Confidence working with figures, costs and quotations
• Good Microsoft Excel skills
• Strong attention to detail
• Excellent organisation and time-management skills
• The ability to communicate confidently with clients, engineers and subcontractors
• A proactive approach to progressing jobs and obtaining outstanding information

Previous experience supporting gas, plumbing, heating or maintenance works would be beneficial, but is not essential.

What's on Offer

• Rate of 150- 200 per day
• Temporary, ongoing contract
• Based in Normanton
• Varied role within a busy maintenance environment
• Opportunity to support projects across the Wakefield district