Contractor Controller

Wates Smartspace; Weybridge; On-site; GBP 42,000 - 56,000; Full time

Job summary

Wates Smartspace at Mercedes-Benz World in Weybridge seeks a highly organized Contractor Controller. You will oversee contractor compliance, attendance, RAMS review and permit-to-work processes while supporting the safety and efficiency of site operations.

Close collaboration with Account Managers, engineers and subcontractors ensures audit-ready documentation and robust control of logbooks and evidence packs in a fast-paced FM environment.

Qualifications

• Engineering background in FM or building services.
• Level 3 FM qualification or equivalent.
• Strong understanding of statutory compliance within FM.
• Experience managing contractor compliance and KPIs.
• Proficient with CAFM systems and MS Office (Excel, Teams, SharePoint).
• Excellent organisational and administrative skills with attention to detail.

Responsibilities

• Manage statutory and legal compliance documentation, keep records audit-ready.
• Coordinate subcontractor attendance, access and planned maintenance.
• Review RAMS to ensure safe systems of work.
• Support Permit to Work for high-risk activities like hot works.
• Maintain contractor inductions, competencies and clearances.
• Produce weekly compliance summaries and monthly packs.
• Manage logbooks, evidence packs and document control processes.
• Support operational delivery within the Wates Operating Framework.
• Coordinate corrective actions and track non-conformances to completion.
• Work with SHEQ to support audits, investigations and improvements.

Skills

Engineering background

FM qualification

Statutory compliance

Contractor compliance

RAMS review

SSOW

Permit to Work

Contractor management

Health & Safety

CAFM systems

Microsoft Office

Excel

Teams

SharePoint

Attention to detail

Education

Level 3 Facilities Management qualification

Tools

CAFM systems

Microsoft Office

Excel

Teams

SharePoint

Job description

Contractor Controller

WPS Mercedes-Benz World, Weybridge Full Time | Permanent

The Opportunity

We are looking for a highly organised and compliance-focused Contractor Controller to join our Facilities Management team at the iconic Mercedes-Benz World in Weybridge.

This is an excellent opportunity for someone with an engineering and FM background who thrives in a fast-paced environment where safety, compliance and operational excellence are paramount. You'll play a critical role in ensuring all subcontractor activities are planned, coordinated and delivered safely, compliantly and in line with both client expectations and Wates' operating standards.

Working closely with the Account Manager, engineers, contract support teams and subcontractors, you'll become the key point of control for contractor compliance, site attendance planning and audit-ready documentation across the account.

What You'll Be Doing

As Contractor Controller, you'll be responsible for:

• Managing statutory and legal compliance documentation, ensuring records remain accurate, up to date and audit-ready.
• Coordinating subcontractor attendance, access requirements and planned maintenance activities.
• Reviewing and challenging contractor RAMS (Risk Assessments and Method Statements) to ensure safe systems of work are in place.
• Supporting Permit to Work processes, including high-risk activities such as hot works and confined space operations.
• Maintaining contractor inductions, competency records and security clearances.
• Producing weekly compliance summaries and monthly reporting packs.
• Managing logbooks, evidence packs and document control processes.
• Supporting operational delivery in line with the Wates Operating Framework.
• Coordinating corrective actions and tracking non-conformances through to completion.
• Working closely with SHEQ teams to support audits, investigations and continuous improvement initiatives.

What We're Looking For

Essential

• Engineering background within Facilities Management, Building Services or a related environment.
• Level 3 Facilities Management qualification or equivalent FM-related qualification.
• Strong understanding of statutory compliance within an FM environment.
• Experience managing contractor compliance and KPI delivery.
• Knowledge of:
• RAMS review and challenge
• Safe Systems of Work (SSOW)
• Permit to Work processes
• Contractor management
• Health & Safety procedures
• Experience using CAFM systems and Microsoft Office applications including Excel, Teams and SharePoint.
• Excellent organisational and administrative skills with exceptional attention to detail.

Desirable

• Mechanical or Electrical engineering qualifications.
• Experience working within prestigious or high-profile client environments.
• Audit, compliance or document control experience within FM.

About You

You'll be someone who:

• Takes ownership and accountability for delivering great results.
• Confidently challenges contractors when required while maintaining professional relationships.
• Has excellent planning and coordination skills.
• Uses evidence-based decision making and maintains high levels of accuracy.
• Communicates effectively with clients, contractors and internal stakeholders.
• Thrives in a compliance-led environment where attention to detail matters.

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting