Contract Support Officer

Cardiff and Vale University Health Board; Maidstone; Hybrid; GBP 22,000 - 29,000; Full time

Job summary

Cardiff and Vale University Health Board seeks an organised and proactive individual to provide administrative and business support to the Contracts Team. You will help monitor contract documentation, coordinate meetings, maintain the Kent and Medway contracts register, and assist with queries while engaging with providers and staff across the organisation.

The role involves on-site collaboration with a flexible approach, supporting governance processes and ensuring effective communication with

Qualifications

• Proven experience within an administrative role, able to multitask and prioritise workload.
• Experience communicating effectively with a wide range of internal and external stakeholders.
• Strong organisational skills and ability to manage multiple tasks.

Responsibilities

• Provide high-quality project, service, initiative and administrative support including information and analysis.
• Provide business and administrative support to the CCG contracts team.
• Assist in the preparation of contracts documentation with support.
• Meetings administration and governance processes.
• Maintain the Kent and Medway contracts register.
• Assist in resolving queries, engaging with providers and staff, and managing the team mailbox.

Skills

Administrative support

Stakeholder communication

Communication skills

Organisation

Team mailbox management

Tools

Microsoft Office

Job description

We are seeking an organised and proactive individual to provide high-quality administrative and business support to the Contracts Team. The successful candidate will play akey role in supporting contract management activities, maintaining accurate records, coordinating administrative processes, and ensuring effective communication with bothinternal colleagues and external providers.Key responsibilities will include monitoring the progress of contract documentation, managing meeting administration and associated governance processes, maintaining theKent and Medway contracts register, and assisting with the resolution of queries. The role will also involve engaging with providers and staff across the organisation andmanaging the team mailbox,

• Provide high quality project, service, initiative and administrative support including information and analysis;
• Provide business and administrative support to the CCG contracts team
• Assist in the preparation of contracts documentation with support
• Meetings administration
• Maintain the Kent and Medway contracts register
• Provide support to resolving queries, engaging with providers and CCG staff as appropriate and managing the team mailbox
• Proven experience working within an administrative role, Proven experience of completing administrative tasks, Experience of communicating effectively and developing productive working relationships with a wide range of internal and external stakeholders
• Organisational skills,
• Strong organisational skills, with the ability to manage multiple tasks and prioritise workload effectively.

Our ability to improve outcomes for our population depends on how effectively clinical, operational, financial and strategic professionals work together to make informed commissioning decisions. That's why our workforce works a minimum of two days-a-week on-site, with the expectation that all one-to-ones are held face-to-face and that colleagues will regularly visit the services we are commissioning to understand more about them. We believe regular on-site working supports stronger collaboration, faster problem-solving, peer learning, visible leadership and the integration of colleagues into our organisation. We also know that culture is built through shared experiences and day-to-day interactions. We are a flexible working friendly organisation; we aim to support you to work flexibly in a way that will suit you and us. We work with staff to agree objectives through regular supervision, annual appraisal and access to training opportunities.