Contract Support Administrator

CBRE, Inc.; Leeds; On-site; GBP 22,000 - 29,000; Full time

Job summary

CBRE Global Workplace Solutions is recruiting a Contract Support Administrator to join our team in Leeds. The role covers maintaining QHSE documentation, managing the CAFM system, scheduling engineers, and handling invoicing and reporting on a day-to-day basis.

The position is office-based, Monday to Friday, 8am–5pm, with regular involvement in contract review meetings and monthly finance discussions. Experience in FM or similar admin roles is beneficial.

Qualifications

• Proven experience in a similar administrative role.
• Experience with invoices/raising POs is advantageous.
• Experience within the FM industry is advantageous.

Responsibilities

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Skills

Administrative experience

Time management

Communication skills

Tools

eLogbooks system

Hazard Reports

Training records

Competency records

PPE

Toolbox talks

CAF"M system

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Contract Support Administrator to join our growing team in Leeds!

The Role

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Office based

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

For more information email [e-mail].

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.