Contract Support Administrator

CBRE Global Workplace Solutions (GWS); Leeds; On-site; GBP 23,000 - 32,000; Full time

Job summary

CBRE Global Workplace Solutions is looking for a Contract Support Administrator in Leeds to support daily site operations and reporting. The role includes maintaining documentation, running CAFM systems, scheduling engineers, processing timesheets, and assisting with weekly/monthly reviews.

The position is office-based, Monday to Friday, 8am to 5pm, offering regular hours within a facilities management environment.

Qualifications

• Proven experience in a similar administrative role.

Responsibilities

• Maintain QHSE documentation and CBRE system records (eLogbooks, Hazard Reports, training & competency).
• Manage CAFM system as key site user (PPM, reactives, reporting).
• Schedule engineers across client sites and communicate with client.

Skills

Administrative experience

Office administration

Invoicing & PO creation

MS Office

FM industry knowledge

Tools

MS Office

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Contract Support Administrator to join our growing team in Leeds!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Office based

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.