Contract support

Jones Lang LaSalle Incorporated; Greater London; On-site; GBP 27,000 - 38,000; Full time

Job summary

Jones Lang LaSalle Incorporated in the United Kingdom seeks a contract administrator to provide a comprehensive service for maintenance contracts. You will manage administrative duties, liaise with client representatives, and support contract managers to ensure smooth operation of PPM, helpdesk, and related activities.

The role involves preparing reports, processing quotations, purchase orders, invoices, and time sheets, while maintaining accurate electronic and manual records and ensuring

Responsibilities

• Administer all financial and commercial aspects of the contracts.
• Maintain records of maintenance activities, including PPM/Helpdesk.
• Liaise daily with client representatives and support contract managers.
• Prepare predefined reports and issue quotations, purchase orders, invoices.
• Produce valuations and short-range plan information.
• Ensure auditable trails with invoices, timesheets and goods received notes.
• Provide training and ensure documentation compliance.

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.To provide a comprehensive and flexible contract administration service to thecontract. To maintain concise records of all maintenance activities includingPPM/Helpdesk and transactions. To liaise daily with client representatives andsupport the contract managers.To administer all financial and commercial aspects of the contracts.• To assist in the production of supporting financial information.• To maintain and update both manual and computer records relating toareas of which Integral are responsible.• To prepare and issue predefined reports, which form part of thecontracts and customers requirement.• To administer quality management system documentation and ensurecompliance.• Liaise closely with the site teams and head office, ensuring accurateprocessing of quotations, purchase orders, invoices, time sheets andholiday records.• To undertake general office duties relating to the contract including but not limited to:• Correspondence and filing• Minutes of meetings• Preparation of reports and documentation• Updating of electronic records• Material ordering and administration• Subcontractor’s administration• Raising purchase orders and ensuring that purchase orders are updated when changes required.• Production of valuations and presentation of results• Production of short-range plan information• Quote logging and processing• Collating timesheets from engineers, chasing and checking quality of data• Contract set-up (PPM / System support)• Application billing preparation• Contract escalation process• To support, arrange for and undertake the training of staff as and whenrequired.• To enable full auditable trails with for example but not limited toInvoices, timesheets, material orders and goods received notes.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.