Contract Support Administrator

JIK-Integral UK Limited; Greater London; Vor Ort; GBP 32.000 - 52.000; Vollzeit

Zusammenfassung

Jones Lang LaSalle Incorporated in London is seeking a Contract Admin Support to provide the day-to-day administrative backbone of contracts. You will handle financial, commercial, compliance, and safety processes, keep records up to date, and support the wider Contract Support team for smooth contract delivery.

Responsibilities include PO raising, billing support, WIP management, invoicing chase, and ensuring site compliance.

Qualifikationen

• Experience in an administrative, contract support, or facilities administration role.
• Comfortable with financial and commercial processes such as PO raising, billing, and WIP.
• Good working knowledge of compliance and permitting administration.
• Highly organised, with strong attention to detail for records, reporting, and compliance paperwork.
• Proficient with SharePoint and reporting/administration systems.
• Clear communicator, able to work effectively with the wider Contract Support team, vendors, and clients.

Aufgaben

• Raise reactive and remedial purchase orders (POs).
• Carry out initial chasing of outstanding purchase orders (OPOs).
• Support Finance with application building and billing.
• Arrange for annual POs to be raised for PPMs.
• Prepare quote administration.
• Manage Work in Progress (WIP) at the initial stage.
• Support with monthly invoicing and chasing for outstanding invoices.
• Weekly log of Engineers timesheets.

Kenntnisse

Administrative support

Contract administration

Finance & billing

SharePoint

Reporting systems

Attention to detail

Communication

Tools

Corrigo

SharePoint

Jobbeschreibung

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Business Area: JLL Workplace Management
Engineering Function: Engineering / Contract Management
Reports To: Lead Contract Support
Location: London
Travel Requirement: Static - Onsite
Contract Type: Permanent, Full-Time
Role Purpose: The Contract Admin Support role provides the day-to-day administrative backbone of the contract, ensuring financial, commercial, compliance, and safety processes are completed accurately and on time. The role supports the wider Contract Support team by keeping records, reports, and systems up to date, enabling smooth contract delivery for the client.

Key Responsibilities

Financial & Commercial Administration

• Raise reactive and remedial purchase orders (POs).
• Carry out initial chasing of outstanding purchase orders (OPOs).
• Support Finance with application building and billing.
• Arrange for annual POs to be raised for PPMs.
• Prepare quote administration.
• Manage Work in Progress (WIP) at the initial stage.
• Support with monthly invoicing and chasing for outstanding invoices.
• Weekly log of Engineers timesheets

Contract & Compliance Administration

• Carry out remedial review and action.
• Complete administrative checks on job completion.
• Transfer compliance paperwork from source systems to SharePoint.
• Manage Reactive WO on Corrigo for allocated sites.
• Managing secure sites booking with client (LHR14 L3 / LHR30)

Client & Vendor Reporting

• Create and issue vendor reports.
• Weekly quote calls with client for update on outstanding quotes submitted alongside EM.
• Day to day client queries and managing expectations.

Safety & Permitting Administration

• Manage the application process for customer permits.
• Log and manage near-miss and good-catch reporting.
• Administer the training matrix.

Skills & Experience

• Experience in an administrative, contract support, or facilities administration role.
• Comfortable working with financial and commercial processes such as PO raising, billing, and WIP.
• Good working knowledge of compliance and permitting administration.
• Highly organised, with strong attention to detail for records, reporting, and compliance paperwork.
• Proficient with SharePoint and reporting/administration systems.
• Clear communicator, able to work effectively with the wider Contract Support team, vendors, and clients.

Typical Working Conditions

• Office-based role
• Standard business hours with occasional extended hours during peak periods or emergencies
• Fast-paced environment requiring quick decision-making
• High volume of communications (phone, email, system alerts)

Note: This role profile reflects the current scope of responsibilities and requirements and may be reviewed and updated periodically in line with business needs.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you.

Location: On-site - London, GBR

Job Tags

• Access Control (AC)
• Customer Service
• Emergency Response
• Facility Management
• Inventory Management
• Multitasking
• Office Administration
• People Management
• Process Improvements
• Supervision
• Vendor Management

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.