Contract & Projects Coordinator - Office-Based (Reigate)

TLP Recruit Limited; Reigate; On-site; GBP 25,000 - 36,000; Full time

Job summary

TLP Recruit Limited is seeking an experienced Contract Administrator/Coordinator to join their head office in Reigate. You will manage projects from enquiry through to completion, coordinating site visits, quotes, scheduling and invoicing to keep operations smooth.

Based in Surrey, this fully office-based role suits someone with construction or facilities maintenance exposure who thrives on structure, multitasking and delivering reliable service to customers and contractors.

Qualifications

• Experience in contract administration, service coordination, scheduling or operations administration.
• Experience in a service-based industry, preferably construction, facilities maintenance or building services.
• Experience coordinating jobs, engineers, contractors or field-based teams.
• Excellent organisational skills and ability to manage competing priorities.

Responsibilities

• Manage customer enquiries and coordinate jobs from initial contact through to completion.
• Arrange site visits, appointments and schedules using multiple Outlook calendars.
• Prepare, issue and follow up quotations, processing accepted work.
• Coordinate staff, contractors, suppliers, equipment and resources.
• Arrange permits, parking suspensions, traffic management and equipment hire where required.
• Monitor job progress, ensure accurate records and arrange prompt invoicing.
• Maintain scheduling databases, monitor workloads and produce KPI reports.
• Handle calls, emails, payments and general administration.
• Build strong relationships with customers, colleagues, suppliers and contractors, resolving issues proactively.

Skills

Contract administration

Service coordination

Scheduling

Operations administration

Organisation

Outlook

Tools

Outlook

Microsoft Office

CRM systems

Job description

TLP Recruit Limited is seeking an experienced Contract Administrator/Coordinator to join their head office in Reigate. You will manage projects from enquiry through to completion, coordinating site visits, quotes, scheduling and invoicing to keep operations smooth.

Based in Surrey, this fully office-based role suits someone with construction or facilities maintenance exposure who thrives on structure, multitasking and delivering reliable service to customers and contractors.