Contract & Projects Coordinator (Construction/Facilities)

TLP Recruit Limited; Redhill; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Dog-friendly office

Job summary

TLP Recruit Limited in Reigate is seeking a highly organised Contract Administrator/Coordinator to join the head office team. Based at our Reigate, Surrey office, the role focuses on coordinating customer projects and ensuring smooth execution from enquiry to completion.

You will manage site visits, quotations, scheduling, and invoicing while coordinating staff and contractors. The role suits candidates from construction, engineering, facilities maintenance or building services backgrounds.

Qualifications

• Previous experience in contract administration or scheduling.
• Experience coordinating jobs, engineers, contractors or field teams.
• Excellent organisational skills and ability to manage priorities.
• Confident using Outlook, Microsoft Office and electronic databases.
• Strong communication and customer service.
• Proactive, flexible and team-focused.

Responsibilities

• Manage customer enquiries and coordinate jobs from initial contact through to completion.
• Arrange site visits, appointments and schedules using multiple Outlook calendars.
• Prepare, issue and follow up quotations, processing accepted work.
• Coordinate staff, contractors, suppliers, equipment and resources.
• Arrange permits, parking suspensions, traffic management and equipment hire where required.
• Monitor job progress, ensure accurate records and arrange prompt invoicing.
• Maintain scheduling databases, monitor workloads and produce KPI reports.
• Handle calls, emails, payments and general administration.
• Build strong relationships with customers, colleagues, suppliers and contractors, resolving issues proactively.

Skills

Contract administration

Service coordination

Scheduling

Operations administration

Outlook

Microsoft Office

CRM systems

Tools

CRM systems

Job description

TLP Recruit Limited in Reigate is seeking a highly organised Contract Administrator/Coordinator to join the head office team. Based at our Reigate, Surrey office, the role focuses on coordinating customer projects and ensuring smooth execution from enquiry to completion.

You will manage site visits, quotations, scheduling, and invoicing while coordinating staff and contractors. The role suits candidates from construction, engineering, facilities maintenance or building services backgrounds.