Contract Office Services Coordinator - 6 months

Itchyfeet Recruitment Agency; Saint Helier; On-site; GBP 18,000 - 24,000; Full time

Job summary

Itchyfeet Recruitment Agency's client is seeking a temporary Office Services Coordinator to support day-to-day operations for six months. Based in St Helier, this full-time role coordinates meetings, maintains resources, and arranges travel while ensuring a professional environment for staff and visitors.

You will work in a team that supports core business functions, delivers high-standard service to stakeholders, and helps ensure regulatory compliance and efficient workplace operations.

Qualifications

• Strong communication and interpersonal skills.
• Proficient in Microsoft Office and standard business tools.
• Able to plan and prioritise multiple tasks with attention to detail.
• Proactive, adaptable and capable of working in a team.

Responsibilities

• Coordinate meetings, seminars, lunches, and events to ensure smooth operations.
• Maintain meeting rooms, stock and supplies; monitor inventory.
• Keep accurate access records for security and management.
• Provide administrative support and cover for secretarial tasks.
• Arrange travel and accommodation following organisational guidelines.
• Foster a professional, welcoming environment for colleagues and visitors.

Skills

Effective communication

Interpersonal skills

Planning & organisation

Attention to detail

Proactive approach

Team collaboration

Flexibility

Customer service

Tools

Microsoft Office suite

Job description

Our client is seeking a temporary Office Services Coordinator to join their team for a duration of six months. This role is based in St. Helier and is a full-time position. The Office Services Coordinator plays a pivotal role in ensuring the effective day-to-day operations of the organisation by coordinating office services, supporting meetings and events, maintaining essential resources, and facilitating business travel. You will enable your colleagues to focus on the organisation's objectives by providing a high standard of service for stakeholders and visitors. You will be part of a dynamic team that supports core business functions and enhances the workplace environment, while also ensuring compliance with important regulations. The successful candidate will contribute to the organisation's reputation by fostering a professional and welcoming atmosphere for all.

JOB DUTIES:

• Coordinate and facilitate meetings, seminars, lunches, and other events to ensure smooth operations and engage participants effectively.
• Maintain meeting rooms with the necessary supplies, monitor stock levels, and replenish items promptly.
• Keep accurate and up-to-date office access records to support security and effective management.
• Provide consistent administrative support across the division, offering reliable cover for secretarial activities when necessary.
• Ensure kitchen supplies and other consumables are adequately stocked through effective inventory monitoring and record-keeping.
• Arrange travel and hotel accommodation for staff in line with the organisation’s travel guidelines, contributing to their welfare during out-of-office engagements.
• Foster a well‑organised, professional, and welcoming environment for colleagues, stakeholders, and visitors.

JOB REQUIREMENTS:

• Demonstrated effective communication and interpersonal skills are essential.
• A good working knowledge of the Microsoft Office suite is required.
• Ability to adapt and apply new knowledge to various work situations while maintaining a high standard of professionalism and meticulous attention to detail.
• Strong planning and organisational skills, with the ability to manage multiple priorities and respond effectively to changing demands.
• A proactive approach and strong administrative capabilities are crucial to deliver high‑quality support.
• Motivation for continuous learning and development, along with a flexible approach and the ability to collaborate effectively as part of a team.

WHAT YOU’LL LOVE:

This role offers the chance to play a key part in maintaining and enhancing the jurisdiction’s reputation. You will work in a collaborative environment with opportunities to develop your skills in regulatory oversight, policy creation, and risk‑based supervision. The organisation values professional growth and offers ample opportunities for training and career development.