Contract Controller

Veolia Group; Lossiemouth; On-site; GBP 23,000 - 31,000; Full time

Benefits offered by this job

25 days annual leave

Company pension

Free physiotherapy

Discounts on groceries & retailers

Wellbeing resources

Training & development

Job summary

Veolia is seeking a customer-focused administrator at Lossiemouth to act as the primary contact for ad-hoc requests and client interactions. You will bridge operations, customers, and the business to ensure smooth service delivery and contract compliance.

You will handle administrative tasks such as purchase orders, invoicing, bookings, and queries while supporting month-end reporting and data provision to Ops managers. A proactive, deadline-driven approach is essential.

Qualifications

• Proficiency in Microsoft Office and Google Docs for admin tasks.
• Strong communication skills for client interactions and internal liaison.
• Excellent planning, coordination, and organisational abilities with deadlines in mind.
• Problem-solving mindset with ability to work under tight deadlines.
• Industry administration experience is desirable.

Responsibilities

• Deliver exceptional customer service as the primary contact for ad-hoc requests and client interactions.
• Act as liaison between operations teams, customers and the business; facilitate service delivery and contract requirements.
• Manage administrative and contract functions including raising purchase orders, invoicing, bookings, and queries with providers.
• Support the Operations team with flexible, short-notice liaison between site teams, customers and providers using Veolia systems.
• Prepare financial and operational reporting; support month-end processes and data reporting to Ops managers and contract holders.
• Demonstrate adaptability by responding to changing customer demands and ensuring procedures are followed.

Skills

Microsoft Office

Excel

Google Docs

Communication skills

Planning & coordination

Organisational skills

Problem solving

Job description

Ready to find the right role for you? Salary: £26,800 per annum plus Veolia benefits Contract length: Until March 2027 Hours: 40 hours per week Location: Lossiemouth WWTW, Oakenhead Wood, Inchbroom Road, Lossiemouth, IV31 6HQ

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone. Whether you’re looking to overhaul the industry, or just do a good day’s work, we know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you:

• 25 days of annual leave plus bank holidays
• Access to our company pension scheme
• Free physiotherapy and 24/7 GP service
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental, and financial health
• Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing:

• Deliver exceptional customer service as the primary point of contact for ad‑hoc requests and customer interactions, providing high‑quality advice to key clients both face‑to‑face and virtually.
• Act as a liaison between operations teams, customers, and the business to facilitate communication regarding service delivery, administrative functions, and contract requirements.
• Manage administrative and contract functions including raising purchase orders, administrating invoicing, processing bookings, and handling queries with internal and external service providers.
• Support the Operations team with flexible, short‑notice assistance to liaise between site teams, customers, and external service providers using both client and Veolia systems.
• Prepare financial and operational reporting by supporting month‑end processes, managing purchasing and invoicing, and reporting monthly data to Ops managers and contract holders.
• Demonstrate adaptability by remaining responsive to changing customer demands, reducing waste, preparing for system changes, and ensuring procedures are followed effectively.

What we’re looking for:

• Proficiency in Microsoft Office (particularly Excel) and Google document systems with excellent attention to detail.
• Strong communication skills and ability to build and maintain effective relationships with internal and external customers.
• Excellent planning, coordination, and organisational skills with strong awareness of deadlines and ability to prioritise effectively.
• Problem‑solving mindset with initiative and experience working to tight deadlines in a fast‑paced environment.
• Industry administration experience with ability to identify trends, efficiencies, and optimisation opportunities (desirable).

What’s next?

We’re proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we’re also transforming what it means to have a rewarding, purposeful career. We’re dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long‑term condition who opt‑in to the Disability Confident scheme, and meet the minimum criteria for our roles. We’re also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Ready to see the world as we do?

Who is Veolia?

Where other people see waste, our community here at Veolia see opportunity. We’re determined to push for ecological transformation through waste, water and energy, and are committed to getting the tough jobs done. And most importantly, we see the potential of every member of our team, and are giving them the chance to realise it with us. Whether it’s their potential, their commitment or their impact, we see it all. And with our values being community spirit, responsibility, innovation, customer focus and respect they keep us focused on those who matter – all 14,000+ of our employees, our customers and our communities too.