Senior Administrator

Veolia Group; Birmingham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days annual leave

Company pension scheme

Financial wellbeing support via Stream

Discounts on retailers

Health and wellbeing resources

Volunteer day

Job summary

Veolia Group in Birmingham is seeking an experienced administrator to lead the administration team and support service projects. You’ll handle payroll data, purchase orders, and supplier invoicing while ensuring timely, compliant processes.

The role offers 25 days of holiday, pension access, and employee wellbeing resources as part of a broader benefits package. This fixed-term position runs through Oct 2027 with potential extension.

Qualifications

• Previous experience in an administrative function including reporting on performance and processing invoices.
• Strong communication skills, both verbal and written.
• Awareness of transport legislation and compliance standards.

Responsibilities

• Manage the administration team in all people-related tasks and activities.
• Support the Service Team for projects and initiatives.
• Ensure payroll and personnel data are entered accurately and on time.
• Raise purchase orders and liaise with suppliers to meet delivery timescales.
• Run reports for customers and regional accounts, including high-value invoices.

Skills

Administrative experience

Invoice processing

Reporting on performance

Strong communication

Transport legislation awareness

Job description

Ready to find the right role for you?

Salary: £30,000 per annum.

Hours: Monday to Friday, 40 hours per week.

Duration: Fixed Term until October 2027 (possibility to extend).

Location: Birmingham, B9 4BN.

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone.

It’s why we’re looking for someone who’s just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you:

• 25 days of annual leave
• Access to our company pension scheme
• Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• One paid days leave every year to volunteer and support your community
• Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing:

• Effectively manage the administration team in all people related tasks and activities
• Provide support to the Service Team for projects and initiatives
• Assist the Business Manager to ensure People management processes and procedures are adhered to in line with company policies
• Liaise with relevant individuals to ensure customer queries are resolved
• Escalate when required to Management
• Ensure that all safety concerns and near misses are logged on our Health and Safety Management System and closed off within the company’s agreed timescales. Appropriate feedback must be provided to the originator
• Ensure personnel details including payroll are entered into the systems correctly and within time limits
• Raise Purchase Orders for the supply of goods as approved by site management
• Liaise with suppliers for the procurement of goods & ensure delivery timescales are met
• Process invoices raised by suppliers to ensure that payment terms are met
• Administer purchase orders, disposal invoices, subcontracted collections and associated invoices
• Run and send reports as required to customers, including any Regional Accounts and high value accounts (i.e. any account that is £7K or above and requires a report to go with the invoice)
• Work closely with Regional and Area Account Executives, CET and the Sales Team to maintain and foster good customer relations
• Running reports as required for the weekly snap projection and these include the Gross Revenue and Disposal reports
• Supporting the administration team where required to assist with disposal invoice matching and passing for payment
• Control of paperwork on a daily basis including monthly rebate reporting to customers
• Ensuring the answering of telephones are within the regional expectations
• Monitoring and maximising productivity and efficiency of all assets

What we're looking for:

• Essential:
  • Previous experience in an administrative function to include reporting on performance and processing of invoices
  • Maintenance of systems and record keeping strong communication skills both verbally and written
  • Awareness of transport legislation
• Desirable:
  • Experience working within the waste industry
  • Experience of QHSE regulations and standards
  • Experience of ISO compliance

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we’re also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate.

As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Ready to see the world as we do?

Who is Veolia? Where other people see waste, our community here at Veolia see opportunity. We’re determined to push for ecological transformation through waste, water and energy, and are committed to getting the tough jobs done. And most importantly, we see the potential of every member of our team, and are giving them the chance to realise it with us. Whether it’s their potential, their commitment or their impact, we see it all. And with our values being community spirit, responsibility, innovation, customer focus and respect they keep us focused on those who matter – all 14,000+ of our employees, our customers and our communities too.