Contract Administrator

Mitie Cleaning & Hygiene Services; Swindon; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Flexible lifestyle benefits

Extra holiday options

Cycle-to-work

Life cover

Pension contributions

Mitie Matching Share Plan

Job summary

Mitie Cleaning & Hygiene Services in Swindon is hiring a Contract Administrator on a maternity cover. The role is hybrid, 40 hours per week, fixed term 12 months, Mon-Fri.

You will coordinate maintenance activities, keep CAFM records up to date, and support contract delivery with client liaison and admin duties. The ideal candidate has administration experience, a sharp eye for detail, solid IT skills (MS Office and CAFM), and excellent communication.

Qualifications

• Administrator experience required.
• Keen eye for detail and accuracy.
• Solid IT skills including Microsoft Office and CAFM.
• Organised with strong communication abilities.

Responsibilities

• Coordinate and monitor maintenance activities to KPI standards.
• Maintain and update Maximo CAFM records and docs.
• Liaise with clients, site teams, engineers and helpdesk to schedule works.
• Manage compliance admin: access, permits, docs, H&S, PTS, drug testing.
• Produce reports, track WIP, support contract statistics and admin cover.

Skills

Administrator experience

Attention to detail

Microsoft Office proficiency

Excellent communication

Tools

Maximo CAFM

Job description

Better places, thriving communities.

Contract Administrator - Maternity Cover

(Fixed Term 12 Months) Mon-Fri 40 hours

Swindon (hybrid)

What You’ll Be Doing

• Coordinate and monitor Planned Preventative Maintenance (PPM), Statutory, Mandatory and Routine maintenance activities, ensuring all work orders are completed, closed and compliant with KPI requirements.
• Maintain and update CAFM systems (Maximo), ensuring all maintenance records, compliance documentation, remedial actions and work orders are accurately uploaded and easily accessible.
• Liaise with clients, site teams, engineers, subcontractors and helpdesk functions to schedule works, resolve queries and ensure smooth day-to-day contract delivery.
• Manage compliance administration across the estate, including site access requests, permits, contractor documentation, Heresafe requirements, PTS records and random drug testing programmes.
• Produce operational reports and performance data, track work-in-progress (WIP), support weekly contract statistics and provide administrative cover for contract support and regional coordinator functions when required.

What You’ll Need

• administrator experience
• Keen out for detail.
• We need someone with solid IT skills, including Microsoft Office and CAFM systems.
• If you are organised and a great communicator, this could be the job for you.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Cory Ambler at [e-mail].

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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