Contract Administrator

NES Fircroft; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading company in the energy sector is looking for a Contract Administrator to manage contract administration activities. The role involves supporting contract holders, ensuring compliance, and monitoring contract performance. Ideal candidates will have at least 5 years of experience and strong organizational and communication skills.

Qualifications

• Minimum of 5 years relevant experience in Contract Administration.

Responsibilities

• Responsible for Contract Administration activities within their competence.
• Monitors key performance indicators of assigned contracts.
• Reviews change requests and assesses disputes during contract execution.

Skills

Organized

Effective communicator

Analytical thinking

Attention to detail

Problem-solving

Negotiation

Tools

MS Office

SAP

Job description

Job Title: Contract Administrator

Sector: Energy

Location: London

Contract Length: 1 Year

Purpose:

The role holder is responsible for Contract Administration activities reporting to the Procurement function and supporting the Contract Holder/Contract Company Representative in the effective administration of Contracts within their area of competence.

Main Accountabilities and Responsibilities:

1. Responsible for Contract Administration activities within their competence in accordance with applicable Regulatory Framework.
2. Provides support to Contract Holder / Compliance, Vendor Management, and Reporting Coordinator / Procurement Manager on post-award contract management issues.
3. Attends handover meetings and receives relevant information from internal functions to carry out tasks efficiently.
4. Participates in contractual kick-off and progress meetings with relevant stakeholders.
5. Prepares minutes of meetings within their competence.
6. Monitors key performance indicators of assigned contracts, such as spending progress and expiry dates.
7. Verifies that contractors have supplied all required documentation and that contractual obligations are met.
8. Notifies the Contract Holder/User Unit of any irregularities during contract execution.
9. Collects performance information and obtains Contract Holder approval for feedback.
10. Reviews change requests and assesses disputes during contract execution.
11. Shares lessons learned within the company regarding contract administration.
12. Reviews claims and assesses applicability of damages or discounts.
13. Assists in preparing and reviewing correspondence with contractors on contractual matters.
14. Liaises and communicates with contractors, ensuring traceability and involving relevant functions as needed.

Qualifications & Experience:

Minimum of 5 years relevant experience in Contract Administration.

Required Skills:

• Knowledge of applicable regulations, contract terms, health, safety, and environmental standards.
• Understanding of technical specifications and standards, preferably in the energy sector.

Personal Traits:

• Organized with strong time management skills.
• Effective communicator with analytical thinking and project management skills.
• Attention to detail, problem-solving, and negotiation skills.
• Knowledge of legal and regulatory frameworks, and post-award contract management processes.
• Fluent in English; Italian is a plus.
• Proficient in MS Office, SAP, etc.