Contract Administrator

Vhr Global Technical Recruitment; England; On-site; GBP 372,000 - 441,000; Part time

Job summary

VHR is seeking a part-time Contracts Administrator to manage the end-to-end handling of contractor and client contracts. The role requires precise document handling, timely issuance, and strong communication with clients and suppliers.

You will support the Contracts & Compliance Manager, ensure onboarding files are up to date, and use e-signing tools to streamline approvals. Four hours daily, Monday to Friday.

Qualifications

• Proven clerical administration experience.
• Strong English verbal and written communication.
• Excellent attention to detail and accuracy.
• Excellent organisational skills.
• Ability to work under pressure and learn quickly.

Responsibilities

• Raising, issuing and filing contractor engagement contracts to tight timescales.
• Raising and issuing client engagement contracts to tight timescales.
• Liaising with clients, contractors and suppliers to support signing and return of contracts.
• Utilising e-signing applications to manage contract authorisation.
• Updating contract templates as required and archiving documents.
• Maintaining electronic and physical filing of contractual records.
• Capturing contractor onboarding documentation on company systems.
• Updating document tracking systems to monitor outstanding contracts.
• Providing compliance support for company policies.
• Providing administrative support to management as required.

Skills

Attention to detail

Verbal communication

Written communication

Organisational skills

Accuracy

Work under pressure

Rapid learning

Work ethic

Job description

Employment Type: part-time, with hours of work being four hours per day between 8am-5pm, Monday to Friday, totalling 20 hours per week.

Right to work in the UK for this role is required

VHR is a multi-award-winning technical recruitment company, headquartered in London, supplying contract and permanent technical and professional staff to our clients within the Aerospace & Aviation, F1 & Automotive, Engineering & Manufacturing, and Civils & Infrastructure sectors.

VHR currently employs 80 members of staff across our international office network in the UK, Europe, Middle East and North America, and generates a turnover of £50M annually.

ROLE DESCRIPTION

As Contracts Administrator, reporting to the Contracts & Compliance Manager, you will be responsible for raising, issuing, filing, and supporting the signing and return of contractual documents relating to VHR's contractors and clients.

The role is part-time, with hours of work being four hours per day between 8am-5pm, Monday to Friday, totalling 20 hours per week.

RESPONSIBILITIES:

• Ensuring all contractor engagement contracts are raised accurately and issued to tight timescales.
• Ensuring all client engagement contracts are raised accurately and issued to tight timescales.
• Liaising with clients, contractors, and suppliers to support the signing and return of contract documentation.
• Utilising e-signing applications to manage the contract authorisation process.
• Applying updates to contractor and client contract templates as required.
• Archiving and e-filing all contractual and related documentation.
• Ensuring that contractor onboarding documentation is captured and accurately filed on the Company's systems.
• Updating the Company's document tracking systems to ensure awareness of outstanding and unsigned contracts.
• Compliance duties in support of Company policies.
• Providing administrative support to VHR's management, as required.

REQUIREMENTS

This role will suit a candidate who has proven experience in a clerical administration role. The ideal candidate will have:

• Excellent attention to detail.
• Excellent verbal and written communication skills in English.
• Excellent organisational skills.
• Proven accuracy.
• Ability to work under pressure.
• The ability to learn rapidly.
• A strong work ethic.
• Availability to work four hours per day between 8am-5pm, Monday to Friday.

COMPENSATION AND BENEFITS

• An hourly rate of £13.50.