Contract Administrator

PRS; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

PRS seeks a Team Leader for Maternity Cover as a Contract Administrator in Maidstone, England. This role involves essential administrative support to ensure smooth operations, including client interaction, financial coordination, and workload management. Ideal candidates will possess strong organizational skills and prior experience in facilities management or engineering.

Qualifications

• Previous experience in a facilities management, engineering, or construction setting preferred.
• Flexible and organized approach, able to prioritize tasks and manage competing deadlines.

Responsibilities

• Provide vital administrative support to the Services team.
• Schedule and manage daily workload for the Services team.
• Respond to client enquiries and maintain CAFM system.

Skills

Proficiency in Microsoft Office

Strong administrative skills

Attention to detail

Strong communication skills

Tools

CAFM systems

Job description

This range is provided by PRS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Team Leader at PRS Recruitment- Specialising in Commercial & Business Support

Maternity cover - Contract Admin

Role Purpose:

To provide vital administrative support to the Services team, ensuring the efficient coordination of maintenance activities, effective communication with clients and contractors, and smooth handling of financial and operational tasks.

Key Responsibilities:

• Schedule and manage the daily workload for the Services team, ensuring engineers and subcontractors are fully and effectively deployed.
• Respond to client enquiries via phone and email, assigning appropriate personnel to carry out required work.
• Maintain and update the CAFM (Computer-Aided Facilities Management) system for the Services department.
• Plan and assign routine and reactive maintenance visits for engineers and subcontractors.
• Raise purchase orders for subcontractor works related to maintenance tasks.
• Track and collect service reports from engineers and subcontractors; ensure timely submission to clients.
• Follow up on outstanding quotes and recommendations from completed works.
• Update and manage information across client systems and portals.
• Support the financial and commercial operations of the Services team, including processing purchase and sales orders, logging invoices, and generating client invoices as work is completed.
• Assist in compiling financial data and weekly sales forecasts.
• Act as the initial point of contact for escalations, handling client complaints and queries professionally.
• Ensure all records — including timesheets, purchase orders, and approvals — are accurately maintained and auditable.
• Provide cover and support to the Senior Contract Support as required, especially during absences.
• Undertake other administrative duties as reasonably assigned by the Line Manager.

Skills & Experience Required:

• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with CAFM systems and client reporting tools.
• Strong administrative and IT skills with attention to detail.
• High level of written and numerical accuracy.
• Previous experience in a facilities management, engineering, or construction setting is preferred.
• Flexible and organised approach, able to prioritise tasks and manage competing deadlines.
• Strong communication skills and a proactive attitude towards problem-solving.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Engineering Services, Business Consulting and Services, and Staffing and Recruiting

Referrals increase your chances of interviewing at PRS by 2x

Sign in to set job alerts for “Contract Administrator” roles.

Maidstone, England, United Kingdom 2 weeks ago

Maidstone, England, United Kingdom 1 day ago

Maidstone, England, United Kingdom 5 days ago

Dartford, England, United Kingdom 6 days ago

Maidstone, England, United Kingdom 3 weeks ago

Stansted, England, United Kingdom 3 weeks ago

Maidstone, England, United Kingdom 2 weeks ago

Dartford, England, United Kingdom 1 week ago

Sandhurst, England, United Kingdom 3 weeks ago

Service Administrator-Fixed Term Contract

Maidstone, England, United Kingdom 1 week ago

Maidstone, England, United Kingdom £30,000.00-£40,000.00 4 hours ago

Ashford, England, United Kingdom 1 day ago

Royal Tunbridge Wells, England, United Kingdom 6 days ago

Service Administrator-Fixed Term Contract

Borough Green, England, United Kingdom 7 hours ago

Aftersales and Quality Control Administrator

Aylesford, England, United Kingdom 1 month ago

Egerton, England, United Kingdom 1 month ago

Kings Hill, England, United Kingdom 8 minutes ago

Access to Education Administration Assistant

Maidstone, England, United Kingdom 1 week ago

Snodland, England, United Kingdom 3 weeks ago

Royal Tunbridge Wells, England, United Kingdom 3 weeks ago

Dartford, England, United Kingdom 1 week ago

Swanley, England, United Kingdom 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.