Contract Administration Coordinator

Ganymede Solutions Limited; Twickenham; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Company car

Benefits package

Job summary

Ganymede Solutions Limited is seeking a Contract Administration Coordinator to support the commercial and contractual management of live infrastructure projects. The role focuses on contract administration, change control, notices and communications, working with Project Managers to ensure timely and accurate records.

The ideal candidate has experience in contract administration within a project environment, with exposure to NEC contracts and CEMAR, and a solid understanding of change processes

Qualifications

• Experience in contract administration within infrastructure projects.
• Exposure to NEC contracts or similar structured forms.
• Proven ability to manage contractual change and communications.

Responsibilities

• Administer contractual change and change management across live projects.
• Prepare, issue, record and track contractual notices and communications.
• Maintain accurate change, notification and contract registers.

Skills

Contract administration

Change management

Stakeholder liaison

Tools

CEMAR

Contract management software

Job description

Contract Administration Coordinator - Infrastructure

Location: South West London / Berkshire
Salary: £35,000-£40,000 + Car + Benefits
Working Pattern: Full-time, site based

The Opportunity

An established Tier 1 infrastructure contractor is looking to appoint a Contract Administrator to support the commercial and contractual management of a portfolio of live infrastructure projects.

This is not a general project administration role. The position will focus specifically on contract administration, contractual change, notices and communications, working closely with Project Managers and commercial teams to ensure changes are properly recorded, communicated and managed within contractual timescales.

The role would suit someone currently working as a Contract Administrator, Commercial Administrator, Commercial Assistant, Change Coordinator or similar, particularly if you have gained exposure to NEC contracts, CEMAR, compensation events, early warnings or contractual change processes.

For someone currently working within commercial or project support, this is an excellent opportunity to develop deeper experience of contract management within a major infrastructure environment.

The Role

You will support multiple live contracts, taking responsibility for maintaining accurate contractual records and helping the project teams manage change effectively.

Working alongside Project Managers and key stakeholders, responsibilities will include:

• Administering contractual change and change management processes across live projects.
• Preparing, issuing, recording and tracking contractual notices and communications.
• Maintaining accurate change, notification and contract registers.
• Monitoring contractual actions and deadlines to ensure responses are completed within required timescales.
• Supporting the administration of Early Warnings, Compensation Events and other contractual communications where applicable.
• Using electronic contract management systems such as CEMAR to maintain an accurate contractual record.
• Working closely with Project Managers and commercial teams to ensure changes are properly captured and communicated.
• Liaising with clients, subcontractors, suppliers and internal project stakeholders.
• Supporting the identification and recording of contractual risks and opportunities.
• Maintaining clear and auditable contract documentation across multiple projects.
• Supporting best-practice contract management and governance across the project portfolio.

About You

We're particularly interested in speaking with candidates who have experience within a contractual, commercial or project environment, rather than general office administration.

You may currently be working as a:

• Contract Administrator
• Commercial Administrator
• Commercial Assistant
• Change Coordinator
• Contract Coordinator
• NEC Administrator
• Assistant Quantity Surveyor

Ideally, you will have some experience of:

• Contract administration or commercial support within a project environment.
• Managing or supporting contractual change, variations, notices or communications.
• Working with NEC3 or NEC4 contracts, or another structured form of contract.
• Using CEMAR or similar contract management software.
• Supporting Compensation Events, Early Warnings or similar change processes.
• Construction, infrastructure, utilities, engineering or another major-project environment.
• Working with Project Managers, commercial teams, clients and supply-chain partners.

You don't need to be a Quantity Surveyor or NEC expert. However, you should have an understanding of contractual processes and change management