Contract Administration Coordinator

Ganymede Solutions Ltd; Twickenham; On-site; GBP 35,000 - 40,000; Full time

Benefits offered by this job

Company car

Benefits

Job summary

Ganymede Solutions Ltd is seeking a Contract Administration Coordinator to support commercial and contractual management across live infrastructure projects in the South West London / Berkshire area. This site-based role focuses on contract administration, change management, notices, and communications with Project Managers and commercial teams to ensure timely and accurate records.

The role suits candidates with NEC exposure and experience with contract management software such as CEMAR.

Qualifications

• Experience in contract administration or commercial support within a project environment.
• Experience managing contract changes, variations, notices or communications.
• Familiarity with NEC3/NEC4 contracts or another structured form of contract.
• Experience with CEMAR or similar contract management software.
• Experience with Compensation Events, Early Warnings or similar change processes.
• Background in construction, infrastructure, utilities, or major-project environments.
• Ability to work with Project Managers, commercial teams, clients and supply-chain partners.

Responsibilities

• Administer contractual change and change management across live projects.
• Prepare, issue, record and track contractual notices and communications.
• Maintain change, notification and contract registers.
• Monitor contractual actions and deadlines to ensure timely responses.
• Support administration of Early Warnings and Compensation Events.
• Use CEMAR to maintain an accurate contractual record.
• Work with Project Managers and commercial teams to capture changes.
• Liaise with clients, subcontractors, suppliers and stakeholders.
• Identify and record contractual risks and opportunities.
• Maintain auditable contract documentation across multiple projects.
• Support best-practice contract management and governance.

Skills

Contract administration

NEC Contracts

Change management

Stakeholder liaison

Early Warnings

Compensation Events

Tools

CEMAR

Job description

Contract Administration Coordinator – Infrastructure

Location: South West London / Berkshire
Salary: £35,000–£40,000 + Car + Benefits
Working Pattern: Full-time, site based

The Opportunity

An established Tier 1 infrastructure contractor is looking to appoint a Contract Administrator to support the commercial and contractual management of a portfolio of live infrastructure projects.

This is not a general project administration role. The position will focus specifically on contract administration, contractual change, notices and communications, working closely with Project Managers and commercial teams to ensure changes are properly recorded, communicated and managed within contractual timescales.

The role would suit someone currently working as a Contract Administrator, Commercial Administrator, Commercial Assistant, Change Coordinator or similar, particularly if you have gained exposure to NEC contracts, CEMAR, compensation events, early warnings or contractual change processes.

For someone currently working within commercial or project support, this is an excellent opportunity to develop deeper experience of contract management within a major infrastructure environment.

The Role

You will support multiple live contracts, taking responsibility for maintaining accurate contractual records and helping the project teams manage change effectively.

Working alongside Project Managers and key stakeholders, responsibilities will include:

• Administering contractual change and change management processes across live projects.
• Preparing, issuing, recording and tracking contractual notices and communications.
• Maintaining accurate change, notification and contract registers.
• Monitoring contractual actions and deadlines to ensure responses are completed within required timescales.
• Supporting the administration of Early Warnings, Compensation Events and other contractual communications where applicable.
• Using electronic contract management systems such as CEMAR to maintain an accurate contractual record.
• Working closely with Project Managers and commercial teams to ensure changes are properly captured and communicated.
• Liaising with clients, subcontractors, suppliers and internal project stakeholders.
• Supporting the identification and recording of contractual risks and opportunities.
• Maintaining clear and auditable contract documentation across multiple projects.
• Supporting best-practice contract management and governance across the project portfolio.

About You

We're particularly interested in speaking with candidates who have experience within a contractual, commercial or project environment, rather than general office administration.

You may currently be working as a:

Contract Administrator | Commercial Administrator | Commercial Assistant | Change Coordinator | Contract Coordinator | NEC Administrator | Assistant Quantity Surveyor

Ideally, you will have some experience of:

• Contract administration or commercial support within a project environment.
• Managing or supporting contractual change, variations, notices or communications.
• Working with NEC3 or NEC4 contracts, or another structured form of contract.
• Using CEMAR or similar contract management software.
• Supporting Compensation Events, Early Warnings or similar change processes.
• Construction, infrastructure, utilities, engineering or another major-project environment.
• Working with Project Managers, commercial teams, clients and supply-chain partners.

You don't need to be a Quantity Surveyor or NEC expert. However, you should have an understanding of contractual processes and change management and be comfortable taking responsibility for maintaining accurate records and ensuring contractual actions aren't missed.

What's on Offer

• £35,000–£40,000 salary
• Company car
• Additional company benefits
• Long-term opportunity with an established Tier 1 infrastructure contractor.
• Exposure to major UK infrastructure projects and NEC contracts.
• Opportunity to develop your experience across contract management, CEMAR and commercial change management.
• Clear opportunities for continued professional development and progression.

If you're currently working within contract or commercial administration and want to develop your career further within contract management and major infrastructure, we'd be keen to hear from you.

Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation