Contract Admin & Coordination (Maternity Cover)

Otis Worldwide Corporation; Liverpool; In loco; GBP 24.000 - 32.000; Tempo pieno

Descrizione del lavoro

Otis Liverpool is seeking an Administrator & Coordinator to support a high-profile Sellafield contract. Based at the Cumbria office, you will coordinate maintenance activities, maintain records, assist with billing and contract administration, and collaborate with engineers, contract managers and client stakeholders to ensure safe, compliant service delivery.

Daily duties include using CRM, Excel, Word, Outlook, PDF tools, and Arcibus, raising purchase orders, tracking parts, and contributing to

Competenze

• Previous experience in an administrative, coordination, scheduling, or customer support role is desirable.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills and the ability to build positive relationships with internal and external stakeholders.
• High attention to detail and accuracy when maintaining records and preparing documentation.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• A proactive and customer‑focused approach to problem solving and service delivery.
• Experience using CRM, contract management, or facilities management systems would be advantageous; however, full training will be provided on contract‑specific systems and processes, including CRM and Arcibus.

Mansioni

• Coordinate and schedule planned maintenance activities across the Sellafield contract.
• Liaise with engineers, supervisors, contract managers, and client stakeholders to ensure activities are effectively planned and communicated.
• Maintain accurate maintenance, service, and contract records using CRM and Arcibus systems.
• Prepare, validate, and submit maintenance billing applications and supporting documentation.
• Monitor contract data, performance information, and maintenance schedules using Excel and reporting tools.
• Manage correspondence and documentation through Outlook, Word, PDF software, and client portals.
• Support month‑end reporting, invoicing, and contract administration activities.
• Ensure all records and documentation comply with customer, contractual, and regulatory requirements.
• Assist with audit preparation and document control activities within the regulated Sellafield environment.
• Support the coordination of customer reporting, document submissions, and contract compliance requirements.
• Provide general administrative support to the contract delivery team.

Conoscenze

Organisational skills

Communication

MS Office

CRM experience

Arcibus familiarity

Strumenti

Arcibus

CRM

Contract management systems

Microsoft Excel

Microsoft Outlook

Descrizione del lavoro

Otis Liverpool is seeking an Administrator & Coordinator to support a high-profile Sellafield contract. Based at the Cumbria office, you will coordinate maintenance activities, maintain records, assist with billing and contract administration, and collaborate with engineers, contract managers and client stakeholders to ensure safe, compliant service delivery.

Daily duties include using CRM, Excel, Word, Outlook, PDF tools, and Arcibus, raising purchase orders, tracking parts, and contributing to