Contract Admin

Parks for London; Ware; On-site; GBP 23,000 - 28,000; Part time

Job summary

A green space management company based in Ware is looking for a Contract Administrator to support the Lee Valley Management team. Responsibilities include HR administration, payroll, leave management, and general office duties. The ideal candidate should have strong organizational and IT skills. This role offers a competitive salary of up to £27,728 pro-rata, with additional benefits such as generous leave and a gym membership.

Benefits

Competitive salary

Generous annual leave

Free gym membership

Employee health cash plan

Discounts on travel and leisure activities

Pension Scheme

Career progression and training

Qualifications

• Proven track record in administration required.
• Excellent written and verbal communication skills.
• Strong organisational skills essential.

Responsibilities

• Administer HR documentation and maintain files.
• Handle payroll and ensure deadline accuracy.
• Maintain holiday tracker and manage leave.
• Chase aged debt as necessary.
• Input timesheets and ensure accuracy.
• Provide reception cover when needed.
• Complete weekly HAV reports.
• Raise and receive purchase orders and invoices.
• File and organise paperwork effectively.
• Undertake other reasonable duties as required.

Skills

Organizational skills

IT skills

Communication skills

Interpersonal skills

Attention to detail

Numerical confidence

Teamwork

Multitasking

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

Contract Administrator

Salary: Up to £27,728.00 (pro-rata)

Hours: 25 hours per week / 5 hours per day

Location: Ware, Hertfordshire SG12

The business is seeking to appoint a contract administrator to join our Lee Valley Management team

The Opportunity

Working closely with the Contract Managers and Operations team, the main focus is general administration duties, including:

• HR Administration and Support: Setting up all new employees with the correct documentation and ensuring the HR files are maintained and updated in line with HR policies and procedures.

• Payroll: Administering the payroll, ensuring the wages sheet is free from variances and resolving errors within payroll deadline.

• Leave Management: Maintain the holiday tracker, ensuring associates do not exceed their accrued entitlement.

• Credit Control: Chase Aged Debt where necessary.

• Data Entry: Inputting timesheets, ensuring accuracy at all times.

• Reception Duties: To provide reception cover for the Contract, ensuring telephones are answered promptly and directed to the correct department.

• Reporting: Complete weekly HAV reports. Collate information from staff each month and compile statistical reports.

• Finance Support: Raising and receiving purchase orders and invoicing.

• Organisation: Filing and organisation of paperwork.

• General Duties: To undertake other duties as may reasonably required.

Qualifications, Skills and Experience

The successful candidate should be able to demonstrate a proven track record of administration.Strong organisational and IT skills are required, along with excellent written and verbal communication skills, including a professional, confident telephone manner.

Essential Personal Qualities

Attention to Detail -An eye for detail is extremely important.

Interpersonal-An open, friendly personality and strong relationship building skills.

Communication -Clear and concise in communication.

Organisation-Good planning and organisational skills.

Efficiency -The ability to multitask effectively and efficiently.

Teamwork -Good team working skills.

Numeracy-Numerically confident.

Technical Requirements

RequirementIT Skills -Should ideally be familiar with working with Microsoft Office and Google.

Spreadsheets/Finance -Will ideally need to be familiar with the use of spreadsheets and collating financial information.

Sector Knowledge -Knowledge of Arboriculture / Grounds Management would be an advantage but not essential.

What Glendale can offer you?

Glendale is a well established business that is continuously growing. Successful applicants can look forward to joining a company that can offer career prospects and believes in investing in its people.

Benefit

Competitive salary

Leave-Generous annual leave

Wellbeing -Free gym membership for you and a nominated person; Employee health cash plan

Discounts -Employee discount portal - discounts on travel bookings, high street vouchers, gift cards, cinema tickets, days out, leisure activities and your day-to-day spending

Work/Life- Cycle to Work scheme

Financial-Pension Scheme /Company sick pay

Development -Career progression; Training and development

Closing Date: 19th January 2025

About Glendale

Glendale is one of the largest green space management service providers in the UK and specialises in tree care and management, grounds maintenance and landscaping. For more information, visit www.glendale-services.co.uk.

If you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment as interviews will be held throughout the process. Please note that if you have not received correspondence within 21 days then please assume your application has been unsuccessful on this occasion.