Consulting Co-Ordinator

Doist; Belfast City District; On-site; GBP 26,000 - 36,000; Full time

Job summary

Doist in Belfast is seeking an organised and proactive Consulting Co-Ordinator to join our team. You will own end-to-end coordination of the client interview process, scheduling, rescheduling and keeping candidates, consultants, clients and interviewers on track.

This highly visible role requires proactive follow-up, timely feedback, forward planning for the next 1–4 weeks, and the ability to identify bottlenecks and design improvements to our workflows.

Responsibilities

• Own end-to-end coordination of the client interview process, keeping candidates, consultants, clients and interviewers on track.
• Prepare, share and follow up on feedback promptly with candidates, consultants and clients to avoid stalling next steps.
• Proactively chase and follow up by phone and email to keep interview stages moving.
• Track candidates and interviews, flag risks early and maintain a forward view of the next 1–4 weeks.
• Serve as the main contact for interview logistics ensuring a professional experience.
• Identify frictions and inefficiencies and propose practical fixes.
• Design and improve systems, trackers and workflows used to run the process.
• Report to leadership on pipeline status, bottlenecks and progress against timelines.
• Collaborate with leadership, business development and client-facing teams to align the process with business priorities.

Job description

We are looking for an organised and proactive Consulting Co‑Ordinator to join our team in Belfast. You will take full ownership of the coordination, chasing and forward planning that helps our People realise their potential. This is a highly visible role at the centre of how we bring our People to our clients. You’ve got to love people and data – it’s an unusual combination.

What you’ll be doing:

• Own end-to-end coordination and preparation of the client interview process: preparing, scheduling, rescheduling keeping all parties, candidates, consultants, clients and interviewers on track
• Prepare, share and follow up on feedback promptly with candidates, consultants and clients, so it is acted on and doesn’t stall the next stage
• Chase and follow up proactively, by phone as well as email, so interview stages don’t stall waiting on a response
• Track every candidate and interview in flight, flag risks early and keep a forward view of what’s coming up over the next one to four weeks
• Act as the point of contact for interview logistics, giving candidates and clients a consistently professional experience
• Identify friction and inefficiency in the current process and propose practical fixes, rather than working around them
• Design, build and continuously improve the systems, trackers and workflows used to run the process, keeping them up to date
• Report regularly to the Consulting Leadership Team and wider Leadership Team on pipeline status, bottlenecks and progress against timelines
• Work closely with Consulting Leadership Teams, Business Development teams and client-facing teams to keep the process aligned with business priorities