Construction Support Administrator

Hollybank Trustees Ltd; Basingstoke and Deane; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

Company pension

Sick pay

Life cover

Holiday entitlement increasing with ye

Job summary

Hollybank Trustees Ltd is seeking a meticulous Construction Support Administrator to provide administrative and document control support across the full project lifecycle at our Sherborne St John head office, near Basingstoke. You will work closely with site and project teams to organise documentation and ensure records are accurate.

The role requires prior construction administration experience, strong Microsoft Office and Procore proficiency, and the ability to adapt to changing priorities

Qualifications

• Prior construction administration and document control experience.
• Organised and detail-focused with strong record-keeping.
• Proactive in auditing construction information for accuracy.
• Support project teams and subcontractors with access and guidance.

Responsibilities

• Set up new projects and organise pre-start meetings, distribute minutes and information.
• Manage project drawings and documentation using Procore and company server.
• Carry out regular audits to ensure information is accurate and up to date.
• Support subcontractors with Procore access, guidance and reporting.
• Coordinate O&M documentation and assist with project handover.
• Provide general project administration including diary management and correspondence.

Skills

Construction administration

Document control

Microsoft Office

Organisation

Procore

Tools

Procore

Job description

Job Title:

Construction Support Administrator

Minimum Requirements

Construction administration and document control experience.

As a leader in high-end construction, heritage conservation and specialist crafts in London and the South of England, we take pride in working on Britain's finest private residences, luxury hotels and most cherished historic architecture. We believe our people are our greatest asset, as it's their dedication to excellence that has been the foundation for our outstanding reputation.

We’re looking for an organised and detail-focused Construction Support Administrator to provide administrative and document control support throughout the full project lifecycle. Working closely with site and project teams, you’ll manage construction information, maintain accurate records and help ensure projects run efficiently from pre-start through to completion.

Just some of the responsibilities we’ll trust you with:

• You’ll set up new projects, organise pre-start meetings and distribute minutes and key information.
• You’ll manage project drawings and documentation using Procore and the company server.
• You’ll carry out regular audits to ensure construction information remains accurate and up to date.
• You’ll support subcontractors and project teams with Procore access, guidance and reporting.
• You’ll coordinate O&M documentation throughout the project and support the final handover.
• You’ll provide general project administration, including diary management, correspondence, filing and meeting support.

Where you'll be based

You’ll be part of our Group Support team, playing a key role in delivering essential support services across all companies and regions within the Group. You'll be located in the village of Sherborne St John, a ten minute drive from Basingstoke town centre, at our company head office.

Some of the rewards of working with us:

• Grow your skills and your career with access to full training and development programmes designed to help you reach your full potential.
• Be part of an inclusive workplace where everyone is respected, valued, and encouraged to share ideas and make a real impact.
• Enjoy a comprehensive rewards package including a competitive salary, company pension, sick pay, life cover, enhanced maternity/paternity pay, and long service recognition.
• Earn more time off with a holiday allowance that increases with your length of service - plus all bank holidays.
• Save on everyday essentials with exclusive discounts at leading retailers and supermarkets.
• Get 24/7 support through our Employee Assistance Programme, offering expert advice, counselling, and practical help whenever you need it.
• Enjoy a restful holiday break-we close during the Christmas period, giving you the chance to relax over the festive season
• We prioritise your wellbeing with our healthcare programmes, annual flu vaccines, and for those who will benefit, a personalised menopause plan.

The areas of knowledge and expertise that matter most for this role:

• You’ll have previous experience working within the construction industry.
• You’ll have proven administration experience supporting project teams in a fast-paced environment.
• You’ll understand document control, including electronic filing, auditing and archiving.
• You’ll be confident using Microsoft Office, with construction management software experience preferred.
• You’ll be highly organised, accurate and able to manage changing priorities.
• You’ll be professional, proactive and comfortable working independently while handling confidential information appropriately.