Construction Site Administrator - MUST HAVE EXPERIENCE

Office Angels; Nottingham; On-site; GBP 26,000 - 34,000; Full time

Job summary

Office Angels is seeking an experienced Construction Site Administrator to join a busy project team. The role involves travel to Luton with expenses covered and Monday–Friday 8:00am–5:00pm hours. You will support site teams, manage documentation, and handle client and contractor communications.

Key duties include scanning and filing documents in Aconex/Asite, producing monthly reports and ensuring auditability of project documentation across systems.

Qualifications

• Previous experience in construction site administration or project support.
• Strong administration and organisational skills.
• Excellent communication skills with the confidence to liaise with project teams, contractors and clients.
• Confidence working within a construction project environment.

Responsibilities

• Provide comprehensive project support across construction sites.
• Scan and upload site documentation onto internal databases (Method Statements, Site Inductions, Permits, Toolbox Talks, Weekly Packs).
• Maintain accurate filing systems and input waste notes/tickets onto SMARTWaste.
• Manage delivery records, invoice matching and timesheet processing.
• Prepare monthly reports and assist with site documentation preparation.
• Create and monitor document workflows for consultants and design teams.
• Assist with site utility disconnections (water, electricity, gas).

Skills

Construction site administration

Organisational skills

Communication skills

Tools

Aconex

Asite

Job description

Construction Site Administrator - must have worked as a Site Administrator Hours: Monday to Friday, 8:00am - 5:00pm

About the Role

We are currently recruiting for an experienced Construction Site Administrator to join a busy construction project team and this role will involve travelling to Luton all expences paid.

Key Responsibilities

Lead Project Support Duties

Provide comprehensive project support across construction sites.

• Scan and upload site documentation onto internal databases, including:
  • Method Statements
  • Site Inductions
  • Permits
  • Toolbox Talks
  • Weekly Packs
  • Other project documentation
• Maintain accurate filing systems, including printing and laminating documents where required.
• Input waste notes and import tickets onto SMARTWaste.
• Manage delivery records and invoice matching using company systems.
• Process timesheets and add operatives onto clock-in/clock-out systems.
• Support site teams with the preparation of project documentation.
• Assist with site utility disconnections, including water, electricity and gas.
• Prepare monthly reports.

Document Control Responsibilities

• Upload project documentation onto document control platforms, including Aconex and Asite.
• Ensure all documentation meets project naming conventions and document control procedures.
• Manage document revisions and status control.
• Maintain the accuracy and integrity of electronic documents, hard copy files and document registers.
• Create and monitor workflows for consultant and design team documentation.
• Ensure full auditability of design coordination processes.
• Create and monitor approval workflows for subcontractor and supplier documentation.
• Ensure full auditability of subcontractor and supplier approval processes.
• Generate reports from document control platforms as required.

About You

• Previous experience in construction site administration or project support.
• Strong administration and organisational skills.
• Excellent communication skills with the confidence to liaise with project teams, contractors and clients.
• Confidence working within a construction project environment.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.