Construction Site Administrator - MUST HAVE EXPERIENCE

Office Angels; East Midlands; On-site; GBP 24,000 - 30,000; Full time

Job summary

Office Angels is seeking an experienced Construction Site Administrator to join a busy project team. The role involves travelling to Luton with all expenses paid and supporting on-site operations from 8:00am to 5:00pm, Monday to Friday.

You will handle project documentation, site control workflows, and reporting while liaising with contractors and clients to maintain accuracy and auditability of records.

Qualifications

• Experience in construction site administration or project support.
• Strong administration and organisational skills are essential.
• Excellent communication with project teams, contractors and clients.

Responsibilities

• Lead project support duties across construction sites.
• Scan and upload site documentation onto internal databases (method statements, inductions, permits, toolbox talks, weekly packs).
• Maintain filing systems and manage documents.
• Input waste notes and import tickets onto SMARTWaste.
• Manage delivery records and invoice matching.
• Process timesheets and clock-in/clock-out for operatives.
• Prepare monthly reports.
• Support site teams with project documentation.

Skills

Admin skills

Organisational skills

Communication skills

Tools

Aconex

Asite

Job description

Construction Site Administrator

Hours: Monday to Friday, 8:00am - 5:00pm

About the Role

We are currently recruiting for an experienced Construction Site Administrator to join a busy construction project team and this role will involve travelling to Luton all expences paid

Key Responsibilities

Lead Project Support Duties

• Provide comprehensive project support across construction sites.
• Scan and upload site documentation onto internal databases, including:
  • Method Statements
  • Site Inductions
  • Permits
  • Toolbox Talks
  • Weekly Packs
  • Other project documentation
• Maintain accurate filing systems, including printing and laminating documents where required.
• Input waste notes and import tickets onto SMARTWaste.
• Manage delivery records and invoice matching using company systems.
• Process timesheets and add operatives onto clock-in/clock-out systems.
• Support site teams with the preparation of project documentation.
• Assist with site utility disconnections, including water, electricity and gas.
• Prepare monthly reports.

Document Control Responsibilities

• Upload project documentation onto document control platforms, including Aconex and Asite.
• Ensure all documentation meets project naming conventions and document control procedures.
• Manage document revisions and status control.
• Maintain the accuracy and integrity of electronic documents, hard copy files and document registers.
• Create and monitor workflows for consultant and design team documentation.
• Ensure full auditability of design coordination processes.
• Create and monitor approval workflows for subcontractor and supplier documentation.
• Ensure full auditability of subcontractor and supplier approval processes.
• Generate reports from document control platforms as required.

About You

We are looking for someone with:

• Previous experience in construction site administration or project support.
• Strong administration and organisational skills.
• Excellent communication skills with the confidence to liaise with project teams, contractors and clients.
• Confidence working within a construction project environment.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.