Construction Project Coordinator – Remote-Eligible

Balfour Beatty plc; Elgin; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Smart working - up to 40% remote where

25 days paid annual leave

Pension

Share incentive plan

Volunteering leave

Job summary

Balfour Beatty plc is seeking a highly organized Project Coordinator to support the Beauly to Peterhead Overhead Line project, based in Elgin. You will coordinate documentation control, planning, logistics, governance and commercial administration across multiple teams and with the client.

You will maintain project trackers, produce professional reports, and support audits, onboarding and safety governance while ensuring data accuracy and timely updates.

Qualifications

• Proven experience in project coordination or project controls on large construction, civil engineering, utilities or infrastructure projects.
• Strong organisational skills with the ability to manage competing priorities in a fast‑paced construction environment.
• Excellent verbal and written communication skills with confidence engaging stakeholders across all levels.
• Strong attention to detail with a proactive, solution driven approach.
• Ability to work independently and collaboratively across field-based and office-based teams.
• Full UK driving licence (remote/rural project locations).
• Experience working under NEC contracts (preferred but not essential).
• Competent in Microsoft 365 and comfortable with digital project systems and workflows

Responsibilities

• Support the Document Control teams to manage, control and maintain all project documentation, ensuring accurate version control, audit compliance and alignment with project standards.
• Coordinate key Project Management document reviews, approvals, and transmittals across internal teams and the Client.
• Support preparation of weekly and monthly reporting inputs (progress, H&S, commercial, environmental).
• Maintain project trackers, registers and logs thereby ensuring data accuracy and timely updates.
• Produce professional reports, spreadsheets and presentations using Microsoft 365 and project-specific systems.
• Assist project teams with planning, sequencing and scheduling tasks, including collation of inputs for short-term lookaheads.
• Update project calendars, milestone trackers and deliverable schedules.
• Ensure onboarding, induction and compliance requirements are completed and documented for all personnel.
• Support audits (internal and client), ensuring required evidence is collated, validated and filed.
• Promote and uphold a Zero Harm culture across all project activities.
• Maintain project signage, notice boards, safety communications and essential documentation.
• Coordinate the issue, collection and filing of H&S documentation including RAMS, inductions, permits and inspections.
• Support site teams in tracking observations, close calls and compliance reporting.
• Coordinate team meetings, workshops and reviews; produce agendas, minutes and action logs.
• Coordinate with other support functions to ensure travel, accommodation and resource movements are looked after
• Coordinate with other support functions to liaise with suppliers to coordinate delivery of materials, equipment and site resources.
• Identify and report risks that may impact budget, schedule or scope, escalating early where required.
• Keep up to date a Resource Tracker for the BBNP project
• Maintain strong proficiency in Microsoft 365, including SharePoint, Excel, Power BI, Word and PowerPoint.

Skills

Project coordination

Planning

Documentation control

Stakeholder engagement

NEC contracts (preferred)

Microsoft 365 proficiency

Cross-functional collaboration

Tools

SharePoint

Excel

Power BI

Word

PowerPoint

Job description

Balfour Beatty plc is seeking a highly organized Project Coordinator to support the Beauly to Peterhead Overhead Line project, based in Elgin. You will coordinate documentation control, planning, logistics, governance and commercial administration across multiple teams and with the client.

You will maintain project trackers, produce professional reports, and support audits, onboarding and safety governance while ensuring data accuracy and timely updates.