Project Office Manager — Remote-Eligible

Balfour Beatty plc; Scotland; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Smart working

25 days leave (pro rata)

Family friendly policies

Pension

Share incentive plan

Volunteering leave

Job summary

Balfour Beatty plc in Stornoway, Isle of Lewis seeks an organised Office Manager to support the project team with secretarial and administrative duties, ensuring smooth office operations and regulatory compliance.

You’ll lead office processes, manage facilities, coordinate administrators, monitor procurement, and maintain strong working relationships across the business, while upholding the company values and Health & Safety standards.

Qualifications

• Experience in office management and coordinating a team.
• Strong organisational skills with ability to prioritise.
• Confident communicating with colleagues at all levels.
• Excellent typing and IT skills including Excel, Word, PowerPoint.

Responsibilities

• Providing secretarial and administrative support to the Project Director and wider project leadership team where required
• Managing administrators and allocating support across teams in line with workload requirements
• Ensuring appropriate office cover is in place at all times
• Making sure invoices are properly authorised and processed in a timely manner
• Ensuring the office remains compliant with security protocols and Health and Safety requirements
• Maintaining office supplies and ensuring they are replenished when needed
• Checking office equipment is working effectively and arranging repairs where required
• Monitoring the quality of services provided by external suppliers, contractors and third parties
• Working with Procurement to secure best value while following company procurement processes
• Ensuring statutory and communication notices are displayed and kept up to date
• Supporting the local Business Continuity Manager with the preparation, testing and delivery of business continuity plans
• Living the Balfour Beatty values and supporting a strong focus on Zero Harm
• Supporting the delivery of sustainability activities across the business

Skills

Office management

Team coordination

Organisation skills

Communication skills

IT skills (Microsoft Office)

Tools

Microsoft Office

Job description

Balfour Beatty plc in Stornoway, Isle of Lewis seeks an organised Office Manager to support the project team with secretarial and administrative duties, ensuring smooth office operations and regulatory compliance.

You’ll lead office processes, manage facilities, coordinate administrators, monitor procurement, and maintain strong working relationships across the business, while upholding the company values and Health & Safety standards.