Construction Office Manager | Invoicing, Xero & Admin

Sphere Solutions; Tiverton; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Company pension

20 days' annual leave + bank holidays

Free on-site parking

Small, friendly team environment

Job summary

Sphere Solutions is seeking an experienced Office Manager for a Tiverton-based construction business. This hands-on role covers day-to-day office administration, invoicing, CIS and payslip data with the accountant, and liaising with clients, trades and the wider supply chain.

You will use Xero for invoicing, manage MS 365 tasks, and support the firm's construction and scaffolding operations. A full driving licence is required and you should have strong organisational and communication skills.

Qualifications

• Extensive administration experience is essential, ideally as an Office Manager or Senior Administrator.
• Experience within the construction industry would be highly advantageous.
• Good working knowledge of Xero.
• Strong Microsoft 365 skills.
• Experience with invoicing and general accounts administration.
• Excellent organisational and communication skills.
• The confidence to liaise with clients, trades and suppliers.
• A proactive, practical approach and the ability to work independently.
• A full driving licence.

Responsibilities

• Managing the day-to-day office administration and coordination.
• Preparing and sending customer invoices.
• Prepare the relevant CIS & payslip data in conjunction with accountant.
• Carrying out general accounts and finance administration.
• Using Xero for invoicing and related financial tasks.
• Liaising with clients, trades, subcontractors and the wider supply chain.
• Coordinating information and documentation between the office and site teams.
• Managing general correspondence, records and administrative systems.
• Supporting the smooth running of the construction and scaffolding operations.
• To Resolve IT issues arising.
• Complete our routine in-house marketing processes.
• Using Microsoft 365 across day-to-day administrative duties.
• Providing general administrative support to the wider business as required.

Skills

Administration

Communication

Organisation

Proactive

Independent work

Driving licence

Tools

Xero

Microsoft 365

Job description

Sphere Solutions is seeking an experienced Office Manager for a Tiverton-based construction business. This hands-on role covers day-to-day office administration, invoicing, CIS and payslip data with the accountant, and liaising with clients, trades and the wider supply chain.

You will use Xero for invoicing, manage MS 365 tasks, and support the firm's construction and scaffolding operations. A full driving licence is required and you should have strong organisational and communication skills.