Construction Document Controller | Lead Project Docs & VAs

Criterion Capital; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Criterion Capital is seeking a Document Controller to support our construction division by managing and maintaining robust internal document control systems across our projects.

You will act as Criterion Capital’s central point of contact for all document and drawing control matters, supporting both office and site-based teams, while managing the workflow and performance of Virtual Assistants assisting the department.

Qualifications

• Proven experience in a Document Controller role within the construction industry.
• Strong proficiency in Microsoft Office and Procore.
• Experience managing or coordinating administrative support teams or Virtual Assistants is desirable.
• Excellent organisational skills with exceptional attention to detail and accuracy.
• Clear and professional communication skills when liaising with Clients, Consultants, internal teams, and the supply chain.

Responsibilities

• Managing and maintaining the central document management system, ensuring all records are accurate, current, and correctly filed.
• Controlling document and drawing distribution in accordance with project procedures and the PMP.
• Reviewing and implementing document management protocols across projects.
• Archiving historical and superseded documentation in line with company standards.
• Producing and circulating weekly reports on document activity and status.
• Completing, maintaining, and monitoring project records and registers.
• Ensuring proper tracking and retention of all issued and received documentation.
• Visiting site to support project teams with the effective use of document control systems.
• Supervising and coordinating a team of Virtual Assistants to ensure efficient document processing and administrative support.
• Delegating and monitoring tasks across the Virtual Assistant team to maintain accuracy, consistency, and timely delivery of work.

Skills

Document control

Team coordination

Communication

Attention to detail

Multitasking

Tools

Procore

Microsoft Office

Job description

Criterion Capital is seeking a Document Controller to support our construction division by managing and maintaining robust internal document control systems across our projects.

You will act as Criterion Capital’s central point of contact for all document and drawing control matters, supporting both office and site-based teams, while managing the workflow and performance of Virtual Assistants assisting the department.