Construction Admin Specialist for Maintenance & Projects

Kenton Black Limited; Dundee; On-site; GBP 22,000 - 32,000; Full time

Job summary

Kenton Black Limited, on behalf of its client, is seeking a permanent Construction Administrator to join a busy Angus-based maintenance and construction division. You will support site teams, suppliers and management to ensure projects run smoothly across local authority maintenance and refurbishment works.

The role emphasizes strong organisation, proactive communication, and attention to detail, with duties spanning document control, scheduling work orders, procurement, and reporting.

Qualifications

• Experience in a construction, engineering, maintenance or property environment.
• Strong organisational and administrative skills with the ability to manage multiple priorities.
• Experience processing work orders, scheduling works, or coordinating maintenance activities would be advantageous.
• Good commercial awareness with experience of purchasing materials and liaising with suppliers.
• Excellent communication skills and a professional telephone manner.
• Strong IT skills, including Microsoft Office applications.
• Ability to work independently while maintaining effective relationships with internal and external stakeholders.
• A proactive and adaptable approach with strong attention to detail.

Responsibilities

• Manage incoming telephone calls, emails, and general enquiries from clients, suppliers, and site personnel.
• Process and schedule work orders, ensuring all information is accurately recorded and communicated to relevant teams.
• Coordinate the procurement and purchasing of construction materials, plant, and equipment.
• Liaise with suppliers to obtain quotations, place orders, and monitor deliveries.
• Manage logistics and delivery schedules to ensure materials arrive on site in line with programme requirements.
• Provide administrative support to site managers and operational teams across multiple projects.
• Maintain project documentation, records, purchase orders, and work trackers.
• Assist with client reporting and ensure maintenance contracts are delivered in accordance with agreed requirements.
• Support the smooth day-to-day running of construction and maintenance projects for local authority and public sector clients.
• Ensure compliance with company procedures and document control processes.

Skills

Organisational skills

Administrative skills

Communication skills

MS Office

Procurement knowledge

Stakeholder liaison

Job description

Kenton Black Limited, on behalf of its client, is seeking a permanent Construction Administrator to join a busy Angus-based maintenance and construction division. You will support site teams, suppliers and management to ensure projects run smoothly across local authority maintenance and refurbishment works.

The role emphasizes strong organisation, proactive communication, and attention to detail, with duties spanning document control, scheduling work orders, procurement, and reporting.