Construction Accounts & Administration Assistant

Streamline Search; Dartford; On-site; GBP 15,000 - 21,000; Full time

Benefits offered by this job

28 days holiday incl. Bank Holidays

Job summary

Streamline Search is seeking an Accounts & Administration Assistant in Dartford, Kent. Core hours are 9.30am–2pm or 9.30am–5.30pm, Monday to Friday; salary starts at £13.00 per hour, pro-rated for hours. 28 days holiday incl.

Bank Holidays. The role covers RAMs, invoicing, diary and document management for a busy construction admin team. Ideal candidates will have 2+ years in a construction/maintenance admin role, experience with QuickBooks, and strong organisation, communication, and

Qualifications

• 2+ years of experience in a construction or maintenance administration role.
• Experience using QuickBooks for invoicing and reporting.
• Ability to work in a fast-paced environment with changing priorities.
• Understanding of how a construction or fit-out firm operates.
• Strong organisation and prioritisation skills.
• Excellent written and verbal communication.
• Strong telephone communication with clients and professionals.
• Excellent time and diary management for yourself and engineers.
• Ability to reliably commute to the office in Dartford.

Responsibilities

• Writing RAMs for the site staff.
• Raising invoices and purchase orders and chasing payments.
• Inbox management, stationery ordering, dealing with enquiries, post handling, scanning and filing.
• Booking and managing installation teams' diaries.
• Accurate reporting on payments and missed payments to senior management.
• Assisting design and installation teams with admin tasks (parking permits, printing).
• Booking meetings and sending calendar invitations.

Skills

RAMs writing

Communication skills

Telephone skills

Diary management

Time management

Tools

QuickBooks

Job description

Accounts & Administration Assistant

Location: Dartford, Kent

Hours: Core Hours from 9.30am - 2pm OR 9.30am - 5.30pm, Monday - Friday

Salary: From £13.00 Per Hour dependent on experience, pro-rated for agreed working hours.

Holiday: 28 Days incl. Bank Holidays

Sector: Construction, Fenestration, Administration, Accounting

Our client is a UK-based specialist contractor providing the design, manufacture, installation, and maintenance of commercial shopfronts and glazing solutions for retail and commercial clients. The company delivers a wide range of services including aluminium shopfronts, curtain walling, structural glazing, doors, shutters, glass installations, and bespoke fit-out solutions. Established as a family-run business with over 30 years of industry experience, they have built a strong reputation for delivering high-quality installations for leading retail clients across the UK.

Position Duties

• Writing risk and method statements (RAMs) for the site staff as required.
• Raising invoices and purchase order for the wider teams, and chasing payments as necessary
• Full range of administrative tasks, including but not limited to: inbox management, stationary ordering and organisation, dealing with enquiries over the phone, managing any post to/from the office, scanning and filing for the wider teams
• Booking and managing the installation teams diaries for efficiency and minimal down time
• Accurate and up to date reporting on payments and missed payments to senior management
• Assisting the wider teams, such as design and installation teams, with any administrative tasks they may require, such as parking permits or printing
• Booking meetings and sending calendar invites for the wider teams

Position Requirements

• 2+ years of experience in a construction administrator or maintenance administrator position with experience writing risk and method statements
• The ideal candidate will have experience using QuickBooks for invoicing and reporting
• Experience working in a fast-paced environment with changing priorities
• In depth understanding of how a construction or fit out firm operates and the type of support that may be required
• High level organisation skills are essential to this role, along with the ability to effectively prioritise tasks
• Clear, concise and accurate written and verbal communication skills
• Excellent telephone skills and the ability to speak confidently with different types of clients and industry professionals
• Great time and diary management skills for yourself, and engineers
• The ability to reliably commute to the office based in Dartford.

Position Remuneration

• Salary awarded dependent on experience, starting at £13 Per Hour.
• Core hour working required Monday to Friday from 9.30am to 2pm, with flexible hours offered around that, giving a strong work life balance.
• Full time or part time candidate considered if the above hours can be met.
• 20 days annual leave, plus 8 bank holidays

Friendly, busy working environment and welcoming office space.This is a rare opportunity to join a friendly long established, highly successful family run firm.