Compliance & Records Lead

Circle Health; Sheffield; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

25 days holiday per year + bank

Private Pension Scheme

Private Healthcare Scheme

Friends & Family Hospital Discounts

Family Friendly policies

Non-contributory life insurance

Staff engagement hub

Wellbeing resources

Employee recognition programmes

Training and development opportunities

And more

Job summary

Circle Health Group in Sheffield is seeking an experienced administrator to support the Consultant Registration Database and provide proactive SMT support. You will maintain accurate staff records, ensure compliance with DBS/PVG requirements, and manage documentation evidencing work rights in the UK.

The role involves coordinating DBS applications, SARs, minutes, and SSI records, with a flexible 37.5-hour week and duties across admin and HR tasks. English fluency and discretion are essential.

Qualifications

• GCSE Maths and English at grade A–C or equivalent.
• HR qualification desirable but not essential.
• Proficient in IT systems including Excel, PowerPoint and Word.
• Secretarial/organisational skills and professional telephone manner.
• Excellent time management and discretion with confidential information.
• Fluent in English with strong communication and interpersonal skills.
• Ability to work independently and as part of the Senior Management Team.

Responsibilities

• Lead and maintain an efficient process to ensure accurate records for staff.
• Ensure DBS/PVG checks and staff registrations are up to date.
• Maintain documentation evidencing right to work in the UK.
• Process DBS/PVG applications in line with guidelines.
• Coordinate hospital SARs within statutory timescales and DP policy.
• Provide administrative support to SMT and prepare meeting minutes.
• Maintain SSI documentation in line with regulatory requirements.
• Attend meetings and circulate accurate minutes; follow up actions.
• Cover flexible shift patterns and undertake ad hoc tasks as required.

Skills

Interpersonal skills

Organisation skills

Communication skills

English fluent

Professional telephone manner

Discretion with confidential info

Microsoft Office proficiency

Time management

Filing and archiving

Team collaboration

Education

GCSE Maths & English

Tools

Excel

PowerPoint

Word

Job description

Circle Health Group in Sheffield is seeking an experienced administrator to support the Consultant Registration Database and provide proactive SMT support. You will maintain accurate staff records, ensure compliance with DBS/PVG requirements, and manage documentation evidencing work rights in the UK.

The role involves coordinating DBS applications, SARs, minutes, and SSI records, with a flexible 37.5-hour week and duties across admin and HR tasks. English fluency and discretion are essential.