Compliance, Payroll & Billing Administrator

Arthur Recruitment; Greater London; On-site; GBP 25,000 - 45,000; Full time

Job summary

This innovative firm is seeking a Compliance, Payroll & Billing Administrator to join their dynamic team. In this varied role, you will be responsible for onboarding candidates, managing payroll processes, and ensuring compliance with relevant laws and regulations. The position offers opportunities for professional growth and the chance to develop your skills in a supportive environment. With a focus on teamwork and collaboration, you'll play a key role in maintaining strong relationships with clients and contractors. If you're looking for a fulfilling career in a fast-paced industry, this could be the perfect opportunity for you!

Benefits

Annual leave

Private medical insurance

Flexible working hours

Reduced Fridays

Pension contributions

Monthly wellbeing initiatives

Professional development

Progression opportunities

Team-building events

Annual trips

Qualifications

• Experience in recruitment compliance and payroll management is essential.
• Strong communication and organizational skills are a must.

Responsibilities

• Onboarding candidates and ensuring compliance with legislative responsibilities.
• Assisting with payroll for contractors and responding to queries.

Skills

Recruitment Compliance

Payroll Management

Client Relationship Management

Communication Skills

Organizational Skills

Attention to Detail

Microsoft Excel

Time Management

Education

1-2 years in Recruitment or Service-based Business

Tools

Bullhorn

RSM Intime

RSM InPay

Xero

Giant Screening

Docusign

QDOS

Job description

Arthur Recruitment is now offering an exciting opportunity for a Compliance, Payroll & Billing Administrator to join our team. Consultant, Candidate and Client relationships are key to the success of Arthur, and we are looking for someone who wants to broaden their knowledge of Recruitment Compliance and Pay & Bill in a varied, important role within the business. There is an opportunity to develop skills and understanding in all aspects of the role as our business continues to grow.

Key responsibilities

Contractor Compliance

• Onboarding candidates for all contract placements, including compliance with legislative responsibilities
• Issue of Key Information Documents
• Issue client and contractor assignment schedules and contracts
• IR35 status process, including obtaining of SDS’
• Ensure compliance with client terms and regulatory requirements

Contractor Payroll

• Assisting with Weekly payroll for PAYE temps
• Monthly payroll of LTD/Umbrella contractors
• Raising invoices to clients, adhering to their specific requirements/set up
• Responding to queries from workers and contractors regarding the onboarding process, timesheet portal, or pay/bill queries

Perm Compliance & Invoicing

• Ensuring compliance for both candidate and client on all permanent placements, including legislative responsibilities
• Invoicing clients

Ad Hoc Projects and Tasks

• Assisting with HMRC Employment Intermediary reporting
• Importing payroll and invoicing data to Xero
• Assisting in the implementation of software to support and streamline processes and increase efficiencies
• Support the finance team during financial and compliance audits

Systems: Bullhorn, RSM Intime, RSM InPay, Konquest, Xero, Giant Screening, Docusign, QDOS.

Skills, knowledge, and experience

• Ideally 1-2 years’ experience in a recruitment background, or from a service-based, time-billing business such as consulting or legal
• Familiarity with relevant compliance laws and regulations e.g., AWR, GDPR, IR35
• Proficient in Microsoft Office, especially Excel (Intermediate Level); experience with accounting software and Pay & Bill platforms are a bonus
• Excellent written and verbal communication and interpersonal skills with the ability to handle sensitive situations professionally
• Ability to work independently as well as collaboratively in a team environment, with a proactive attitude
• Possess strong organisational skills with the ability to multitask
• Strong attention to detail with the ability to work accurately under pressure and timelines

What We Offer:

• Generous Benefits: Annual leave, private medical insurance, and more.
• Flexibility: Flexible working hours and reduced Fridays.
• Wellbeing Support: Pension contributions and monthly wellbeing initiatives.
• Career Growth: Professional development, progression opportunities, and sabbaticals.
• Incentives: Team-building events, annual trips, and celebrations.

Arthur Financial is an equal opportunity employer; we are fully committed to the elimination of unlawful and unfair discrimination and value the differences that a diverse workforce brings to the firm. The firm will not discriminate because of age, disability, gender reassignment, marital status, maternity, race, religion or belief, or sexual orientation.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, Finance, and Other
• Industries: Staffing and Recruiting, Legal Services, and Business Consulting and Services